Rental Termination Letter - Tips, Templates & Email

There are many cases in which the landlord may want to terminate the tenant from their property or to terminate the lease. For one reason or the other, the landlord may want the house back and that why want to terminate the tenancy. The letter written for this purpose is known as rental termination letter.

The termination letter is written and sent by the owner of the house to the tenant, and the letter will state that the tenant has to discontinue his/her stay at the house. The Rental Termination letter must contain all the necessary information and must be clear enough.

Rental Termination Letter Writing Tips:

The letter must clearly state that the tenant has to leave the house and the agreement between the tenant and the landlord is being terminated.
The letter must contain the date within which you want the tenants to vacate the place.
The letter must be written in a very formal tone.
The letter must have a proper closure, and the letter must be written straight to the point of displaying your intention of vacating your property.

Rental Termination Letter Template

From,

__________

Date: _____ (Date on Which Letter is Written)

To,

__________

Subject: Rental termination Letter

Dear _____ (name of the receiver)

This letter is to inform you that I want you to vacate _____ (address of you houses which is on rent) which you have taken in rent from me.

I want you to vacate my place because of ______ (reason of terminating the tenant). We had an agreement for the place, and now I would like to terminate that agreement. I would like you to vacate my place within _____ (date within which the tenant has to leave the place).

I hope I have put forward my intention clearly and I would be happy if you vacate my house within the date mentioned above.

Thanking You,
Yours Truly
Name and Signature

Download Template (Doc and PDF)

Rental Termination Letter Sample, Email and Example/Format

Sample

From:

Mr Albert Stewart

Owner of F.No 5-9-217, Jayanagar

Bangalore-11

Phone: 26421678

31^st January 2010

To:

Mr Jackson De’ Souza

The tenant of F.No 5-9-217, Jayanagar

Bangalore-11

Phone: 264602431

Subject: Rental termination Letter

Dear Mr. / Mrs.

I would like to inform you that I am terminating the contract/agreement between you and me. A situation arrived due to which I would need my place which you have taken in rent from me.

My son and his wife are shifting to our city, and for their stay, I would need that place. The rental agreement between you and me for flat number ABC, DEF housing estate is being terminated from 7^th October 2013.

I hope you would understand the seriousness of the situation and would vacate my place within the mentioned date. Please leave my house on the 7^th of October 2013 so that I can use it for my son’s stay.

Thanking You,
Yours Truly
Name and Signature

Email Format

To: name@email.com

From: name @email.com

Sub: Termination of Rental Agreement of my House.

Ref: Our Rental Agreement dated 20^th January 2009.

Dear Mr. Jackson,

I would like to inform you that I would not be able to rent you my house henceforth as I need it for my son who is returning from the USA shortly. Our rental agreement for F.No 5-9-217 stated above in “Ref” is thereby terminated effective from 20^th February 2010.

I request you to oblige and vacate my house within 19th February 2010 kindly. Please vacant the place as mentioned so that I can use it further.

Thanking you.

Yours sincerely,

Albert Stewart