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Thank you Letter Format

Thank you letter is written to person to express your gratitude towards another person. Whether it is a job interview selection, invitation, gift, promotion; occasion can be anything, but a thank you letter makes the person feel special and appreciated. It is an opportunity to reinforce your emotions into a thank you note.

A thank you letter may be written in response to a party or wedding invitation, upon receiving a gift, post a promotion, for thanking someone for a favor or lending money or to simply express your feelings towards someone whom you love.

  • First and foremost it is vital to express your sincerest thanks to the concerned person.
  • Your feelings should be expressed in such a way that it leaves an impact.
  • As a token of appreciation, please enclose a small gift or a voucher.
  • Be genuine in your expression as forced or artificial wordings never reach out to the other person.
  • On completion of the letter, please check the same for punctuation errors or spelling mistakes.

Thank you Letter Format Template

Use our free Thank you Letter Format to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.




Date (Date on which letter is written)





Dear ____________________(Sir/Madam) OR (Surname of the concerned person),

I truly express my sincerest thanks for ______________________________(mention reason for conveying thanks to the person concerned). I truly appreciate your gesture and thoughtfulness.

Please find a small gift with this letter as a token of my gratefulness. Do let me know if there is anything I can do for you I will be more than happy to assist.

I am looking forward to meeting you soon and revive the good times spent together. Please convey my regards to everyone.

Thank you once again,

Yours sincerely’


Download Template (Doc and PDF)

Word Filepdf

Thank you Letter Format Sample, Email and Example/Format





Date (Date on which letter is written)




Sub: Thanks for the selection

Dear Mr. Francis,

I humbly express my gratitude for considering me capable for the post of Marketing Manager. I truly appreciate your faith in me and I assure you that I will discharge my duties to the best of my capability. You will not regret your decision.

I, once again, thank you for taking your time out for the interview and giving me a chance to prove my capabilities.

I am looking forward to start work from the coming Monday.

Thanking you,

Yours Sincerely’

(Peter D’souza)

Email Format

Dear Sir,

(It is important to write the following paragraph in order to introduce your letter to the reader).

Always begin with the words “Thank You” to make the message precise and clear. Make sure to keep rest of the information short, crisp and to the point. Your gift should be referred to as its name and not just be gift; this gives a personal touch to your letter. For example, if the gift is pen or a vase, always say “thank you for the beautiful vase/pen”, instead of “thank you for the gift”.

(When you describe about the gift, refrain yourself from using the slang words. Elaborate on the gift you received and also mention how you would be using it)

Always sign off the letter by saying Thank You again.

Yours Respectfully,

Rod Mckinsey


Thank you Letter Format Generator

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