Board meetings are held by various companies to discuss company policies and any other matters related to their functioning. The meetings could be discussions of annual values, special plans and presentations and any other subject considered important by the members of the board. Regardless of the reason why the board meeting is being held, a board meeting agenda needs to be prepared well before the date of the commencement of the meeting.
The agenda for the board meeting needs to be prepared well ahead of time to provide members of the board enough time for the preparation to discuss the subject of the meeting and provide information about any questions which may be raised, explain new policies being introduced by the company.
The meeting could be arranged for making announcements of company achievements for the benefit of the board, the results of the company since the previous meeting and also to identify any shortcomings to introduce measures for the rectification which may be needed. Board meetings are also helpful for preparing reports for the future by providing guidelines which will prove beneficial for the company.
Board meeting agendas are specifically created for the members who are responsible for the smooth functioning of the company and any other individuals the board may consider inviting to receive suggestions or advice about how the functioning of the company can or should be improved. It is extremely important to have an agenda which mentions the necessary facts and any details about the board meeting which is scheduled to be conducted.
A qualified employee of the company may be assigned the task of preparing the board meeting agenda.
Features Of A Board Meeting Agenda
- Creating a board meeting agenda needs the individual to inquire of and list down the reasons why the board meeting is being scheduled.
- The various reasons listed by the board should be prioritized according to the importance they deserve.
- The date and time of the board meeting must be mentioned on the agenda.
- The board meeting must be divided into different sections to give adequate time for the introductory session, introduction of the board of directors, discussion about the event, presentation of the panel, client interactions and vote of thanks.
- The focused topic of the meeting must be highlighted to provide board members information about the subject they should be prepared for.
It is important that information about the board meeting be provided to members of the board a few days in advance.
Example of Board Meeting Agenda 1
Business Taxes Committee Meeting Agenda
[From Name of The Governing Authority Calling for The Board Meeting]
[Board Meeting To Discuss Proposal for Additional Business Taxes],
[Venue: Name of the Venue Where The Meeting Is Scheduled],
[Address of the Venue Along with The Date of the Meeting & Time],
Establishing the Quorum.
Communications from The Business Community.
Approval of the Minutes From the Meeting Held on [Date of the Meeting]
Financial Reports Forwarded by The Business Community.
Discussion And Possible Action On the Proposal For Additional Fresh Taxes Which Are Proposed.
Receiving Proposals for Retention of Taxes At the Present Levels Without Levying Additional Taxes.
Discussion of Any Other Proposals Which May Be Suggested.
I the undersigned [title of the signatory] hereby certify that the agenda mentioned above was posted on the bulletin board located at [name of the location, address, date and time].
[Signature of the authorized signatory],
[name of the authorized signatory].
Example of Board Meeting Agenda 2
[From Name of the Organization Executive Board Meeting],
[Time: 10 AM To 3 PM]
Meeting called to order by the president.
Welcome new board members.
Distribution and discussion of officer duties along with the timetable.
Orientation Of Officers/Transfer of Materials.
Review of correspondence templates on the side of the company at URL.
Distribution and discussion of the latest report by the treasurer.
Discussion and transfer of signatures on bank accounts, cashbox, and checkbook.
Transfer of archived CD-ROMs to the new President-elect.
Transfer of equipment to the new secretary and the signing of the contract for the equipment.
Setting up web email accounts for everyone.
Discussion of Old Business From Previous Meeting If Any
Goals of the Board For the Upcoming Year.
Planning for The Next Meeting.