This type of letter is written when a person is unable to join a firm after he gets selected to work for that company. This letter is addressed to the company which has chosen the candidate. Still, due to specific issues or problems, the candidate won’t be able to join the company; hence he/she writes an apology letter to the company. The letter should be addressed to the head of the recruiting department stating the reason behind not joining the company. The candidate writes this apology letter to the manager of the company stating or rather justifying the reason for not joining the firm as an employee.
As the agenda here is professional, the person must write the letter in professional terms. Also, the reason should be strong so that the manager is convinced. As the relation between writer and receiver is formal, the language used by the writer should have to be professional. Refer the following sample letter of reasons for not joining a company with an apology to the company.
Apology Letter for Not Joining Company Writing Tips
- Do not make any spelling mistakes and grammatical errors.
- Justify the reason for not joining the firm.
- Ask for an apology from the manager.
- Say sorry for the inconvenience caused to them.
- The letter should be written in a very polite and professional manner.
- Avoid deviating from the main subject of the letter.
Apology Letter for Not Joining Company Template
Use our free Apology Letter for Not Joining Company to help you get started. If you need additional help or more examples, check out some of the sample letters below.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Apology letter for not joining company
Dear _____(Sir or Madam),
I am ___________(Mention your name) hereby inform you that I cannot join the company for the post of _______________(Mention the post you were supposed to join). I know I have cleared all rounds at the time of the interview and was eligible for the post in your company.
Before the interview, I had given an entrance exam CAT for a Business Management Program for the year ____________(Mention the year of the program) and now I have been selected by the first college of the city. The college is also providing me with a scholarship for the course. Hence I know that I have got a lifetime opportunity and didn’t want to miss it. Your company has been very kind to me by giving me the chance to work with you. Please try to understand my situation and accept my sincere apology.
Thanking You
Yours truly,
_____________
Name and Signature
Sample Letter
From,
Mr. Reginald L. Archer
587 Maxwell Street
Scarsdale, CT 10583
Date: 2nd January 2010
To,
Mr. Robert Clievent
Head of HR Department
Lakme And Sons PVT LTD.
Subject: Apology letter for not joining the company
Dear Mr. Robert
I am Mr. Reginald L. Archer at this moment to inform you that I cannot join the company for the post of Marketing Manager. I know I have cleared all rounds at the time of the interview and got eligible for the particular position in your company. Before going for the interview, I had to give an entrance exam that CAT for Business Management Program for the year 2010-2011 and know I got selected by the first college in the city.
The college itself is providing me a scholarship for the same course, hence I know I had got the lifetime opportunity, and I don’t want to miss it. Your company has been very kind to me by giving this pleasure to work with you. Please try to understand my situation and accept my sincere apology.
Yours Sincerely,
Mr. Reginald L. Archer
587 Maxwell Street
Scarsdale, CT 10583
Email Format
The following is the Email Format for Apology Letter for not joining the company.
From: name@email.com
To: name@email.com
Subject: Apology letter for not joining the company
Dear _____(Sir or Madam),
I am ___________(Mention your name) hereby inform you that I cannot join the company for the post of _______________(Mention the post you were supposed to join). I know I have cleared all rounds at the time of the interview and was eligible for the post in your company.
Before the interview, I had given an entrance exam CAT for a Business Management Program for the year ____________(Mention the year of the program) and now I have been selected by the topmost college of the city. The college is also providing me a scholarship for the course, hence I know that I have got a lifetime opportunity and don’t want to miss it. Your company has been very kind to me in giving me the chance to work with you. Please try to understand my situation and accept my sincere apology.
Thanking You
Yours truly,
_____________
Name and Signature
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