A seminar cancellation letter is a form of communication to inform a service provider, a person, institution or a company that the writer would likely postpone or cancel it. Sometimes it’s important to put off or cancel an event for one reason or another. For the most part, it may simply be enough to call the people who were due to attend, but in some situations, it may be necessary to send a letter to inform people about the cancellation. A letter of seminar cancellation is usually sent to all the invitees so that they get the news of cancellation.
A cancellation of seminar letter must be concise and precise, without any ambiguity. So, to avoid any inconvenience or disturbance to the members or the people who are going to attend the seminar, a letter of cancellation can be written. It is better to write this letter apologetically and formally so that the people who were to attend the seminar are not hurt sentimentally. Also, writing the letter in a positive tone, will add on more impression rather than destroying it.
Table of Contents
Cancellation Of Seminar Letter Writing Tips
- Letter writing to put off or cancel an event can be brief enough, yet it should always be apologetic.
- Write in a concise manner.
- Maintain a professional and formal tone in the letter
- Provide all the necessary details – Provide all the details about why you are canceling, complaints and your details.
- Mention the reason and be very specific.
- Conclude on a positive note.
Cancellation Of Seminar Letter Template
Use our free Cancellation Of seminar Letter to help you get started.
From,
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
Subject: Regarding the cancellation of the seminar
Respected ________ (name of receiver),
It is to inform you that the seminar “Future of Big Data and IOT” that was scheduled on the 19-11-2017 at 10:00 am in the auditorium of the Stanford University campus is canceled due to some unavoidable reasons. The speaker of the seminar has an important meeting scheduled for that particular day due to which he will not be able to come to the seminar. The seminar is hence expected to be rearranged soon.
The new dates will be announced soon, and the details will be emailed to all the participants. I know that this notification was unexpected. The participants who had already made plans and arrangements for the seminar will be reimbursed.
The inconvenience caused is highly regretted. I would like to apologize to every participant on behalf of the speaker. And, I assure that such cancellations will not take place shortly.
Hope to see you soon at the seminar, once again.
Yours Sincerely,
_________(name)
Sample Letter
From,
Paul Stevenson,
Indiana University,
USA.
7th May 2014
To,
Mr. John Jennings,
189, New York Avenue,
USA.
Subject: Regarding cancellation of seminar
Dear Mr. John,
It is to inform you that the seminar “Future of Big Data and IOT” that was scheduled on the 19-11-2017 at 10:00 am in the auditorium of the Stanford University campus is canceled due to some unavoidable reasons. The speaker of the seminar has an important meeting scheduled for that particular day due to which he will not be able to come to the seminar. The seminar is hence expected to be rearranged soon.
The new dates will be announced soon, and the details will be emailed to all the participants. I know that this notification was unexpected. The participants who had already made plans and arrangements for the seminar will be reimbursed.
The inconvenience caused is highly regretted. I would like to apologize to every participant on behalf of the speaker. And, I assure that such cancellations will not take place shortly.
Hope to see you soon at the seminar, once again.
Yours Sincerely,
Paul Oldman
Email Format
To: name@email.com
From: name@email.com
Subject: Regarding the cancellation of the seminar
Respected Tim,
It is to inform you that the seminar “Future of Big Data and IOT” that was scheduled on the 19-11-2017 at 10:00 am in the auditorium of the Stanford University campus is canceled due to some unavoidable reasons. The speaker of the seminar has an important meeting scheduled for that particular day due to which he will not be able to come to the seminar. The seminar is hence expected to be rearranged soon.
The new dates will be announced soon, and the details will be emailed to all the participants. I know that this notification was unexpected. The participants who had already made plans and arrangements for the seminar will be reimbursed.
The inconvenience caused is highly regretted. I would like to apologize to every participant on behalf of the speaker. And, I assure that such cancellations will not take place shortly.
Hope to see you soon at the seminar, once again.
Yours Sincerely,
John Jonathan