Often we all get dissatisfied with the services to which we have subscribed. On these occasions, a membership cancellation letter can be sent to the service provider. A cancellation letter is basically a form of communication to inform a service provider, institution or a company that the sender is dissatisfied with membership or subscription and would like to discontinue it. It should contain the details necessary like the name of the subscriber and the membership number.
Cancellation of membership letter can be written to gym, club, other organisations or even to periodic journals for which you are a registered member and want to discontinue your membership. Always mention the reason why you are cancelling the membership; this helps the service provider to improve their service in the future.
Be diplomatic and professional in explaining the reasons for the cancellation; never try to express your frustration or dissatisfaction in an unpolite or rude manner. Here are sample letter of withdrawal of membership along with some letter writing tips-
Table of Contents
Sample Cancellation Of Membership Letter Writing Tips:
- It should be given well in advance to give enough notice to the other party or company.
- Provide all the necessary details – Provide all the details about why you are canceling, complaints and your details.
- Clearly, mention the reason – Be very specific and explaining why you are canceling with necessary details.
- Avoid giving wrong information – Provide information to the reader only if it is correct and authentic. Never lie or provide wrong information to convince readers.
- It can either be formal or informal depending on the nature of the event.
- It is a very important document and hence should be delivered to the corresponding person with care.
Sample Cancellation Of Membership Letter Template:
Use our free Sample Cancellation Of Membership Letter to help you get started.
From,
___________
___________
Date:
To,
___________
___________
Subject: _________(Mention the purpose)
Dear Ms/Mr [Mention the name of recipient],
I would like to request for the cancellation of my membership from the club. I am forced to cancel the membership due to my transfer and I may not be available for club activities in the future.
The club has been a good place to be associated and it has been a good place for socializing. The facilities provided by the club are also excellent and are at par with any other club in the city. The sports and health facilities are also worth mentioning. The holidays arranged by the club have also been an exotic experience.
My association with the club has been fruitful, and I hope that it will continue to enrich people’s lives in the future.
Thanking you,
Yours sincerely,
____________
Sender Name
Sender Address
Sample Letter
From,
Luke Warden
90 Laker Road,
Pittsburgh, PA 61102
To,
Ms. Fabio Silva,
Membership In charge,
Forlan Library,
21 Canter Street
Brazil 2100
Subject: Cancellation of Membership
Dear Ms. Fabio,
I am writing to you to inform that I would like to cancel my library membership. My membership number is 2692. I am forced to cancel the membership as the membership fees have become too high and I find that the facilities are not up to the mark for the fee charged.
I have a suggestion to make as well. Please do increase the number of fiction and reference books collection. My association with the library has been a long and beneficial one, but I am forced to give up the membership due to the increased fees.
Thanking you,
Sincerely,
___________
Luke Warden
90 Laker Road,
Pittsburgh, PA 61102.
Email Format
The following is the Email format that should be followed while writing a Membership Cancellation Letter.
To: name@email.com
From: name@email.com
Subject: Cancellation of Membership.
Dear Mr/Mrs_______,
I would like to request for the cancellation of my membership at the club. I am forced to cancel the membership due to my transfer, and I may not be available for club activities in the future.
The club has been a good place to be associated, and it has been a good place for socializing. The facilities provided by the club are also excellent and are on par with any another club in the city. The sports facilities and health facilities are also worth mentioning. The holidays arranged by the club have also been an exotic experience.
My association with the club has been fruitful and hope that it will continue to enrich people’s life in future.
Yours Sincerely,
Luke Warden
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