Letters to cancel a membership or subscription are classified as business correspondence. There should be no room for misunderstanding, and it is important to state our case concisely and clearly. Letters to cancel a membership or subscription are written for some things, such as cancelling a cable service, a magazine subscription, a gym membership or an insurance policy. Many companies send information through the mail, some pop up on cell phones and computer screens without warning.
There are some online portals who charge you without any prior notice provided they have information of your credit card or your bank account whether you are legally signed up for their services or not. Write a formal letter to Cancel a Membership or Subscription.
Cancel A Membership Or Subscription Letter Writing Tips
- The tone of the letter should be businesslike and polite.
- Mention why you no longer require a service.
- Mention your account or membership number or registered email id.
- Keep the letter positive and avoid any negative remarks.
- State that you wish to receive a written confirmation that the cancellation was put into effect.
Cancel A Membership Or Subscription Letter Sample Template
Use our free Cancel a Membership or Subscription Letter Sample to help you get started.
To,
___________
Date:________(Date on which the letter is written)
From,
_____________
Subject: Cancel a membership or subscription
Dear Sir,
I would ask that this letter serves as my notice of cancellation for membership with Crossword Bookstores. Due to my job relocation, I’m moving out of the town next week. I won’t be able to collect my weekly journals. Hence I need my membership to be cancelled at the soonest.
I have enclosed my membership card and subscription id with this letter. Kindly clear any dues from my account and refund the deposit of $500.
I appreciate all the privileges you provided for being a member of Crossword. If possible, I’ll renew my subscription in my current city, but at the moment it has to be cancelled.
Thank you,
Yours sincerely,
(Name of the sender)
(Subscription id)
Sample Letter
To,
Jerry Matt,
ABC House,
Lane-5, EastAvenue,
London, UK.
Date: March 12, 2017.
From,
Linda Stark,
12, St. Peter Street,
London, UK.
Subject- Cancel a membership
Dear Sir,
I am writing this letter to cancel my membership in Gold’s Gym London. I am not in good health from last few weeks, and the doctor has advised me a 2-month bed rest. I have enrolled myself for 6-month membership in your gym which I won’t be able to continue. Thus I would like to cancel my membership for the remaining three months. Kindly return the deposit and dues for the same.
I will return the belongings of the gym as soon as my membership cancellation is made. I request a written confirmation from you that my membership has been cancelled. I have enclosed my membership card with this letter. If possible, I will enrol myself again in the gym. Thank you.
Sincerely,
Linda Stark
Email Format
The following is the Email format to be developed for cancelling a membership or subscription.
To: name@email.com
From: name@email.com
Subject: Cancel a membership or subscription
To Whom It May Concern;
I subscribed to your 2-month service of herbal products which is supposed to end on 7th of this month. I would like to cancel my membership for the same. Kindly end my subscription as I no longer need this service. I have already received products for this month as well. Deduct the charges for the last package and credit the deposit in my account.
I have attached my subscription ID and account number with this letter. I do not have any complaints about your products or services, I have rather switched to my previous seller. Please send me a copy of the cancelled subscription. Thank you.
Sincerely,
(Name of the sender)