An employer writes an employment contract cancellation letter to the potential employee he has selected for a job to cancel the employment contract signed between them.
Sometimes, it might happen that after signing the employment contract the employer might change his mind regarding the selection of the person for the vacant job. To inform the person about the same, this letter is written by the terms of the contract of employment.
An employment contract cancellation letter contains all the details regarding the cancellation of employment contract and also the compensation that the company will pay to the person. It is a formal letter and so has to be written in a decent language.
Cancelling an employment contract might be a tough job to do in person as no one wants to be the reason behind anyone’s sorrow. So a letter is preferred in such situations. Ensure correct usage of grammar in the letter. Be courteous. If you don’t know how to get started on this letter, feel free to use the tips and samples provided below.
Table of Contents
Employment Contract Cancellation Letter Writing Tips
- Begin the letter by mentioning that you are very sorry to cancel the employment contract that you had signed with them.
- Mention that they will get the compensation as mentioned in the contract in case of its termination or cancellation.
- Be courteous and extremely professional in your letter.
- Do a grammar check before sending them the letter.
- End the letter by encouraging them to be not disheartened.
Employment Contract Cancellation Letter Template
Use our free Employment Contract Cancellation Letter to help you get started.
From,
_______
_______
_______
Date : _______ (Date on which letter is written)
To,
_______
_______
_______
Subject: Employment Contract Cancellation Letter.
Dear _________ (name of the person),
I am writing this letter to regretfully inform you that your employment contract for __________ (name of the post) signed on ________ (date on which the contract was signed) has been cancelled after a discussion with the HR team.
There was discrepancy while the selection procedure for this job position took place. _______________________ (mention the reason). However, you will be given the compensation as mentioned in the employment contract.
Don’t be disheartened by the cancellation of this contract as there are plenty of opportunities out there. Wishing you all the best for your future endeavours.
Yours Sincerely,
_____________ (Name of the person)
_____________ (Name of the designation)
_____________(Name of the organization)
Sample Letter
From,
Helena Dursley,
HR Executive,
Collins Pvt. Ltd.
Date: 6th April 2015
To,
Daniel Pitt,
Northern Apartments,
Newyork
Subject: Employment Contract Cancellation Letter.
Dear Daniel,
I am writing this letter to regretfully inform you that your employment contract for Financial Analyst signed on 1st April 2015 has been cancelled after a discussion with the HR team.
There was a discrepancy while the selection procedure for this job position took place. It turns out; your resume was misplaced with someone else’s due to mishandling of the CVs. After running a proper check, we found out, that your qualifications don’t match our requirement. However, you will be given the compensation as mentioned in the employment contract.
Don’t be disheartened by the cancellation of this contract as there are plenty of opportunities out there. Wishing you all the best for your future endeavours.
Yours Sincerely,
Helena Dursley,
HR Executive,
Collins Pvt. Ltd.
Email Format
The following is the email format of Employment Contract Cancellation letter.
To: name@email.com
From: name@email.com
Subject: Employment Contract Cancellation Letter
Dear _________ (name of the person),
I am writing this letter to regretfully inform you that your employment contract for __________ (name of the post) signed on ________ (date on which the contract was signed) has been cancelled after a discussion with the HR team.
There was discrepancy while the selection procedure for this job position took place. _______________________ (mention the reason). However, you will be given the compensation as mentioned in the employment contract.
Don’t be disheartened by the cancellation of this contract as there are plenty of opportunities out there. Wishing you all the best for your future endeavours.
Yours Sincerely,
_____________ (Name of the person)
_____________ (Name of the designation)
_____________(Name of the organization)