A cancellation letter is a form of communication to inform a service provider, institution or a company that the writer is dissatisfied with membership or subscription and would like to discontinue it. Such a Letter is essential for a formal termination of a contract of terms and services between the respective parties. It should contain the necessary details such as the name and the membership number. Adopt a level of professionalism in your writing style.
Clarify in a single brief sentence about the reason behind the withdrawal of customer account. A Withdrawal or Cancellation Letter signifies an end to the further communication between the parties. It is always advised to use a clear tone, and it is still firm and friendly. Whatsoever is the reason for cancellation, with the right steps, you can strike the right tone for the receipt of your letter.
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Tips For Writing A Cancel Or Withdraw Customers Account Letter
- It is always better to type the letter so that there are no spelling mistakes and problems caused due to bad or illegible handwriting.
- It should only be written when the decision is final.
- It should be given well in advance to give enough notice to the other party or company.
- Provide all the necessary details – Provide all the details about why you are canceling, complaints and your details.
- Mention the reason – Be very specific and explaining why you are canceling with necessary details.
- Avoid giving wrong information – Provide information to the reader only if it is correct and authentic. Never lie or provide wrong information to convince readers.
- It is a very important document and hence should be delivered to the corresponding person with care.
- Keep it short and to the point. Limit the letter to one page if possible.
Cancel Or Withdraw Customers Account Letter Template
Use our free Cancel or Withdraw Customers Account Letter to help you get started.
Date:_______(Date on Which Letter is Written)
Subject: Cancel or Withdraw Customers Account Letter.
Dear ______ (Sir or Madam),
This is a request to close my savings account in _________ [Mention the bank] . My name is _______[Mention name] and my account number is ____________[Mention account number]. Please send the funds in the account by check to the address below and reject any further requests for transactions in the account.
Please provide written confirmation once the account has been closed. Please feel free to contact me in my home phone number ____________[Mention phone number].
(Name and Signature)
Rusty B. Hickey,
62 Oxford Court,
Jackson, MS 39213.
Date- February 12, 2002.
Alan S. Wright,
3226 Wyatt Street,
Boca Raton, FL 33432.
Subject: Cancellation of Membership
Dear Mr. Alan Wright,
This is to notify you that your account has temporarily been canceled because of the delay in payments. Your payments for the last three months have been consistently late, and the last month you have not paid the amount. We reviewed your file for last year’s details and found that you have a history of irregular payments. We have tried contacting you but have not received any response from you. As mentioned above we are canceling your account temporarily.
We request you to call our customer service number to discuss the different options for the payments. We appreciate the association with you and look forward to solving the crisis and continuing the relationship.
Rusty B. Hickey
The following is the Email Format that should be followed while writing a Cancel or Withdraw Customers Account Letter.
SUBJECT: Cancel or Withdraw Customers Account Letter.
Dear Mr./Ms/Mrs.______(Name of the recipient),
This is to notify that your account has been temporarily canceled because of the delay in payments. You payments for April, May, and June has been consistently late, and from last two months you have not paid the amount, we reviewed your file for last year and found that you were very irregular in payments. We constantly tried contacting you, but you have never responded to our calls. As per the contract, we are canceling your account, and we assume that you are going through financial crisis and would like to sort things with us.
We request you to call our customer service center, and we can discuss different ways of payment so that you can be back on track, but for now, your account is canceled. Your business is significant to us, and we hope that you are out from this difficult time soon.