A Grant Follow-up Letter increases the chances to receive funds for the candidate’s organization or project. However, a letter that is not formal in approach might hinder the chances of getting the grant. A follow-up note sent after a notification shows good manners. Sending a follow-up letter accomplishes several things.
Firstly, it allows you to introduce yourself once again and give your background details. It also allows to pitch in your reason and remind the other party about your project. It allows you to increase your business relationship with the other party. Try to mention the reason for writing the letter. Maintain a good amount of interest throughout the letter. See that the proposal that you are trying to pitch in is solid and firm so that the third party will not decline it. Be positive and ask the third party to follow up as early as possible.
Tips to write a Grant Follow-up Letter
- Acknowledging the funding organization for considering your request
- Mention the initial request submitted by you
- Conclude the letter by inquiring about the status of your initial request
- Be polite and professional in your approach
- Avoid making any spelling mistakes or grammatical errors
Grant Follow-up Letter Template
Use our free Grant Follow-up Letter to help you get started. If you need additional help or more examples, check out some of the sample letters below.
From,
__________
__________
__________
__________
Date: _____ (Date on Which the Letter is Written)
To,
__________
__________
__________
__________
Subject: Follow up on Grant Request
Dear __________ (Sir/Madam),
This letter is in regards to the grant request letter sent by our organization, ____________(name), on ________(date), for the electrification of remote areas. As it is a multi-disciplinary project which involves hiring interns and project managers, we had approximately asked for a grant of ______(amount). The grant was approved by the Electricity boards and the Government of India. Hence, I would like to follow up on the same and ask for your approval on this issue so that we can start the project.
We are just waiting for your decision. As soon as the grant is finalized, we will start off the project and complete it within 7-8 months.
Since the people in remote areas do not have access to electricity, it would be better if the grant is approved as soon as possible. We believe that you will extend your resources to help us in this good cause.
We await a kind response from you.
We await a positive response from you.
Regards,
______________ (Name and Signature)
Sample Letter
From,
Rohit Singh
Silver Innings Foundation
New Delhi, Delhi-110029
February 5, 2010
To,
Pooja Gupta
Life and Health Trust of India
New Delhi, Delhi-110017
Subject: Follow up on Grant Request
Dear Ms Pooja Gupta,
This letter is in regards to the grant request letter sent by our organization, SusPot Foundation, on January 19, 2017, for the electrification of remote areas. As it is a multi-disciplinary project which involves hiring interns and project managers, we had approximately asked for a grant of USD 300,000. The grant was approved by the Electricity Boards and the Government of India. Hence, I would like to follow up on the same and ask for your approval on this issue so that we can start the project.
We are just waiting for your decision. As soon as the grant is finalized, we will start off the project and complete it within 7-8 months.
Since the people in remote areas do not have access to electricity, it would be better if the grant is approved as soon as possible. We believe that you will extend your resources to help us in this good cause.
We await a kind response from you.
Regards,
Rohit Singh
Executive Director
Email Format
The following is the Email Format to be followed for a Grant Follow-up Letter.
To: name@email.com
From: name@email.com
SUBJECT: Grant Follow-up Letter
Dear Ms Meenakshi Rai,
This letter is in regards to the grant request letter sent by our organization, SusPot Foundation, on January 19, 2017, for the electrification of remote areas. As it is a multi-disciplinary project which involves hiring interns and project managers, we had approximately asked for a grant of USD 300,000. The grant was approved by the Electricity Boards and the Government of India. Hence, I would like to follow up on the same and ask for your approval on this issue so that we can start the project.
We are just waiting for your decision. As soon as the grant is finalized, we will start off the project and complete it within 7-8 months.
Since the people in remote areas do not have access to electricity, it would be better if the grant is approved as soon as possible. We believe that you will extend your resources to help us in this good cause.
We await a kind response from you.
Regards,
Ajay Kumar
Executive Director