Being fresh in the world of business, you might not know what this letter is all about. If you are running a supply business, this is right around your environment. A quotation is simply a formal statement by a potential supplier to supply goods or services required to a client. It contains all the details about the products or services, including the prices explicitly. The invoice would be raised to the amount mentioned in the quotation after receiving the product or service unless there is a change in the price.
A quotation letter can include terms of prices, warranties, and also the period of supply. And to send a follow up after a quote letter first, you should have sent a quotation letter to the recipient. This letter acts as an excellent way to keep in contact with a particular client. Through a follow-up letter, you can also ask if they require further information on the first letter, depending on what it contained.
Table of Contents
Follow Up After A Quote Letter Writing Tips
- You need to make it professional and formal so that your client comprehends the message.
- It is necessary to use a formal and severe tone while writing to your client. This makes the letter professional.
- Always cite a reference to your previous communication of the quote in your follow up letter to avoid confusion and to ensure that the recipient understands the message correctly.
- Make sure to include the necessary details and also include details from the previous letter.
- Be polite since you are following up with something, as this creates a pleasant communication environment between you and the client.
- Communicate in a crisp and to the point manner.
Follow Up After A Quote Letter Template
Use our free Follow Up after a Quote Letter to help you get started.
From,
___________(Name of sender),
___________(Address),
Date: _______ (Date of writing the letter),
To,
___________(Name of receiver),
___________(Address),
Dear Mr./Ms./Mrs. _______,
This is regarding the quotation letter we have sent you for the _______ (product/service) on _______ (date on which the first quote was sent),
After sending you the quotation letter we have not heard from you. We are awaiting your reply so that we know how to supply you with the goods you requested.
(Include more specified information about the quotation letter sent).
If you require any more information about the quotation letter sent earlier, please do not hesitate to ask or call us. We are here to serve you the best. It would be great if we could receive your confirmation at the earliest so that we can prepare our shipments to reach at the right time.
Contact Number: __________(your number)
We will be awaiting your reply.
Thanking you,
Yours Sincerely,
_______ (Name of the sender),
Sample Letter
From,
K.L. Reddy,
Assistant Procurement Manager,
SV Foods,
Bangalore – 560066.
Date: 17.2.17.
To,
Mr. P.K. Rao,
3-7/2, SS Colony,
Nizampet,
Hyderabad – 500083.
Dear Mr. Rao,
Subject: Follow up on Quote letter
This is regarding the quotation letter we have sent you for the 1000 canned mango pickles on 30.1.17, as requested by you.
After sending you the quotation letter, we have not heard from you. We are awaiting your reply so that we know how to supply you with the goods you requested.
The pickles are kept in cold storage to avoid any chances of getting spoiled. We have tight sealed them so that we can airship them. The costs for air shipment and sea shipment will vary, however. Also, the timelines will be changing accordingly. We are delighted to inform you that since it is the festive time, we will be sending a complimentary set of our new pickles for you to try.
If you require any more information about the quotation letter sent earlier, please do not hesitate to ask or call us. We are here to serve you best. It would be great if we could receive your confirmation at the earliest so that we can prepare our shipments to reach you at the right time.
Contact number: 1234567890
We will be awaiting your reply.
Thanking you,
Yours Sincerely,
K.L. Reddy.
Email Format
The following is the sample letter for a follow up after a quote in email format.
To: Name@email.com
From: Name@email.com
Subject: Follow up on Quote letter
This is regarding the quotation letter we have sent you for the _______ (product/service) on _______ (the date on which the first quote was sent),
After submitting you the quotation letter, we have not heard from you. We are awaiting your reply so that we know how to supply you with the goods you requested.
(Include more specified information about the quotation letter/email sent).
If you require any more information about the quotation letter sent earlier, please do not hesitate to ask or call us. We are here to serve you best. It would be great if we could receive your confirmation at the earliest so that we can prepare our shipments to reach at the right time.
Contact Number :_________ (your number).
We will be awaiting your reply.
Thank You.
Sincerely,
___________
(name of the sender)
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