Solicitation means asking something or obtaining something from someone. Solicitation follow-up letter is a letter which, for example, asks a person or a company about the status of a fundraising matter which was already discussed by a chief person of an organization or a social group, In Soclicitation Follow Up Letter, the person who previously asked fund for an event or social cause asks about its status. That is, whether the company or the person is willing to donate the money for trust/group or not.
If they are willing when will they provide the financial assistance to the trust? If not, what is the reason for their refusal of this event? The person who is writing this letter should be careful. He should address the person respectfully to whom he is writing the letter. If the donor is willing to donate the fund, the writer should ask for his plans. Even if the donor is not willing to donate the writer should motivate him to donate but should not force him to do so.
Irrespective of the result, the conversation should be polite, only then the trust or group can have positive results for the future.
Table of Contents
Tips to write Solicitation Letter
- State the reason for the help to help the reader remember.
- Intimate the urgency in the cause if there is any.
- Explain your project in summary.
- Intimate the Organization relation with the company if there is any.
- Request for a fast reply.
Solicitation Follow-up Letter Template
Use our free Solicitation Follow-up Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
Date: _____ (Date on Which Letter is Written)
Subject – _______________________ (Mention the purpose)
Respected _______ (Name of the donor),
This is to kindly remind you of the letter sent across to you on _______ (mention the date). May we once again remind you that your contribution means a lot to our organization as well as the projects which it has been under-taking. The project, as mentioned in the prior letter, is _______________________ (mention the cause for which you want to help). [ for example to help hapless people. As this is a cost effective project we want to provide food and clothes for maximum hapless people in the city.] Hence we hope you will definitely contribute a good amount to help us.
If there are any concerns about our project you can contact us anytime, we will be available to you 24/7. As this is a cost-effective project, it will be helpful to us if you fund us as quickly as possible. If you have any doubt or Query or even if you dont feel like donating for some reason please dont hesitate. But an answer from you is important. We hope the reply will be positive and we will together help those people by contributing a good amount.
Thanking you for your letter
Name and signature
The Chief Organizer,
Subject: Reminder of Solicitation Follow-up Letter.
This letter is intended to serve as a kind reminder to you regarding the donation request letter on 12/08/2016 making a detailed presentation of the cause of our organization and seeking financial assistance for its successful completion. Let us take this opportunity to kindly remind you about it. Amidst your busy schedules, please take off some precious time to help us. Your precious monetary contribution, as well as presence, is an invaluable asset to our organization and its ongoing projects.
The project, as you might know, is to help people. As this is a cost-effective project as we want to provide food and clothes for maximum hapless people in the city. It will be helpful to us if you fund us in a quick way. We decided to start the project by the end of next month; it would be really helpful for us if you contact us 20 days before the start of the project. If you are having any problems or if you are not interested, you can intimate us freely, but a reply from you is necessary and if it is a positive one we will be very happy. Hence we hope you will imbibe the spirit of such an initiative.
The following is the Email Format that should be followed while writing a Solicitation Follow-up Letter.
Subject: Solicitation Follow-up Letter.
Respected Mr./Ms/Mrs.______(Name of the recipient),
Further to my prior association with you dated _________ (mention the date when you sent the first letter), concerns about the donation for a noble cause i.e. providing food and clothes to the hapless people, I have not yet received your affirmation for this cause. Let me once again remind you of the same for we consider your precious contribution in money and presence as an invaluable asset to our firm and its ongoing projects. The project, as you might know from our previous letter is to help people who cannot afford to buy food for their livelihood and those people who are not having proper clothes to wear. As this is a cost-effective project as we want to provide food and clothes for maximum hapless people in the city. It will be helpful to us if you fund us in a quick way. We decided to start the project on or before _________( mention the date).
I would like to replicate again the reputation that you and your company can gain by being a part of this noble cause. As notified to you earlier, the great help from you will be appreciated very much all over the globe and you will be featured in all the media for supporting our noble cause,
Please feel free to contact us anytime via email or by gving us a call. we will be more than happy to clear your doubt regarding the event or any other query.
(Name of the sender)