Silence can make you run mad or even kill someone’s spirits. Especially if it’s a job application letter, sometimes you need to send back feedback, be it good or bad. If you do not, you might end up getting a follow-up letter. Follow-up is when someone has been informed about something but has not taken any action on it, so there is a need to remind them once again. A follow-up can be from the organization’s side or the individual’s side depending upon the situation that each one is in.
Follow-up letters are very important, especially in a business-oriented world. If you do not get any response the first time, then you should write it. Particularly if you have done an interview, it is required for you to write a follow-up letter on the issue so that you get feedback. A courteous and pleasant follow-up letter would help you get noticed favorably. Writing such a letter is encouraged as it depicts your ability to take the initiative and your honest interest in the applied position. It may also help your resume receive a second look from your prospective recruiters.
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Tips For Writing A Follow-Up Letter
- Writing a follow-up letter is not that hard, you ask what’s wrong and why you haven’t gotten feedback on a particular issue. So to give that letter a professional edge, you need a few footprints to guide you along. So keep the following in mind.
- Be formal – make sure to use a tone that is serious, but does not get rude towards your recipient, makes sure as you keep a serious tone, you are also polite. This will enable you to get a quick and maybe good feedback.
- Reference – it would well be advised for you to reference on the issue that you are following up on. This gives the recipient a clear view of what you are talking about. If it is an interview, make sure to say for which job and also the dates you attended the interview.
- Brief and precise – do not go on by writing stories about unnecessary information. From the first word you write get straight to the point and address your issue.
- Identity – make sure to also identify yourself as the person who is following up on a job application, and interview or whatever it might be.
- With these simple rules to keep in minds, also do not forget to use correct grammar as you write and also the right punctuations.
Sample Follow Up Letter Template
Use our free Follow Up Letter to help you get started. You need additional help, or more examples check out some of the sample letters below.
I am writing to follow up on a _____________ (explain reason for follow-up). Since the interview, I have not received any feedback.
I applied for the job because I qualified, and also I am much interested in working at ________ This would be a great opportunity for me and also you since I would be able to provide my skills and services to you.
If there is any issue, please contact me on _________. I look forward to hearing from you.
12th July 2016
P.O. Box 62000-00200, Nairobi
Dear Mr. Mumo,
I am writing to follow up on a letter of application I sent you containing my resume. I was applying for the position advertised in your post in the daily newspaper. Since my application, I have not received any communication.
I applied for the job because I qualified, and also I am much interested in working for your firm. This would be a great opportunity for me and also you since I would be able to provide my skills and services to you.
If there is an issue, please contact me at 0713071251. I look forward to hearing from you.
The following is the Email Format that should be followed while writing a Follow-up Letter.
Subject: Follow up a letter for AMC renewal of water purifier
Dear Sir or Madam
This is in continuation to our letter dated 8th April 2015 wherein we had informed you that the AMC number 00989666120 of your water purifier model number HG879G is expiring on 30th April 2015.
Since we have not yet got a confirmation from your end to renew the AMC, we are writing this follow-up letter. We would urge you to please treat this intimation as urgent and renew the AMC latest by 30th April 2015, failing which any fault with the water purifier will be repaired on payment as per actual.
Please feel free to call our representatives at the numbers given below for any clarifications.
We look forward to hearing from you at the earliest.