Silence can make you run mad or even kill someone’s spirits. Especially if it’s a job application letter, sometimes you need to send back feedback be it good or bad. If you do not you might end up getting a follow up letter being sent to you. a follow up letter is simply a letter being sent to inquire on the long wait without feedback.
Sometimes it is irritating, but do not give up, just sit down and start drafting a follow up letter. Follow up letters are very important, especially in a business oriented world.
If you do not get any response the first time then you should write it. Particularly if you have done an interview it is require for you to write a follow up letter on the issue so that you get feedback.
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Sample Follow Up Letter Writing Tips:
- If you are an impatient person, wait a bit longer before you write a follow up letter, but if you have waited at least a month this should be your 8th follow up letter. Anyway writing a follow up letter is nit that hard, you simply ask what s wrong and why yo haven’t gotten feedback on a particular issue. So to give that letter a professional edge, you need a few footprints to guide you along. So keep the following in mind.
- Be formal – make sure to use a tone that is serious, but do not get rude towards your recipient, make sure as you keep a serious tone, you are also polite. This will enable you to get a quick and maybe a good feedback.
- Reference – it would well be advised of you to reference on the issue that you are following up on. This gives the recipient a clear view of what you are talking about. If it is a an interview make sure to say for which job and also the dates you attended the interview.
- Brief and precise – do not go on by writing stories about unnecessary information. From the first word you write get straight to the point and address your issue.
- Identity – make sure to also identify yourself as the person who is following up on a job application, and interview or whatever it might be.
- With these simple rules to keep in minds, also do not forget to use correct grammar as you write and also the right punctuations.
Sample Follow Up Letter Template
I am writing to follow up on a _____________ (explain reason for follow up). Since my application I have not received any feedback.
I applied the job because I qualified and also I am much interested to work at ________ This would be a great opportunity for me and also you since I would be able to provide my skills and services to you.
If there is any issue, please contact me on _________. I look forward to hearing from you.
Follow Up Letter Sample, Email and Example/Format
P.O. Box 62000-00200, Nairobi
12th July 1966
Dear Mr. Mumo,
I am writing to follow up on a letter of application I send to you containing my resume. I was applying for the position advertised n your post in the daily newspaper. Since my application I have not received any feedback.
I applied the job because I qualified and also I am much interested to work in your firm. This would be a great opportunity for me and also you since I would be able to provide my skills and services to you.
If there is any issue, please contact me on 0713071251. I look forward to hearing from you.
A Follow up is when someone has been informed or reminded about something but has not taken any action on it so there is need to remind her/him once again. The follow up reminder can be for renewal of contract, follow up sales call, follow up on after sales service, follow up on a resume sent for a job, etc. A follow up can be from the organization’s side or from the individual’s side depending upon the situation that each one is in.
________________ (Name and address of reader)
Subject: Follow up letter for AMC renewal of water purifier
Dear Sir or Madam
This is in continuation to our letter dated _________ wherein we had informed you that the AMC number ________ of your water purifier model number _________ is expiring on __________ (date).
Since we have not yet got a confirmation from your end to renew the AMC, we are writing this follow up letter. We would urge you to please treat this intimation as urgent and renew the AMC latest by ________ (date) failing which any fault with the water purifier will be repaired on payment as per actual.
Please feel free to call our representatives at the numbers given below for any clarifications.
We look forward to hearing from you at the earliest.
(Name of sender)
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