Fundraising is usually conducted for a particular event. Hence, you need to make sure that the planning is done carefully. The fundraising event welcome letter is written when the person has accepted the invitation to attend the event.
The person to whom the letter is written should be acknowledged. One needs to consider details while writing this letter. Such letters should be very polite and should express gratitude for one’s presence at your event. It should have a warm and gentle vibe associated with it. If you ever need to write one you can very well go through this sample and understand how to write it.
Tips to write a Fundraising Event Welcome Letter
- Keep the language formal and positive.
- Do not make unnecessary spelling mistakes and grammar errors.
- Be thankful for their presence.
- The cause for conducting such a fundraising event must be mentioned in the letter.
Template for a Fundraising Event Welcome Letter
Use our free Fundraising Event Welcome Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
_______________
_______________
_______________(Name of the sender and his/her details)
Date:____________(Date of letter)
To,
______________
______________
______________(Name and information of the reciever)
Dear Sir/Madam,
I would like to personally welcome you to the ___________(event name here). It’s an exciting time for__________ (organization name) as we continue to grow and adapt, remaining always adaptable, motivated and responsive. Our organization is confronting a time of many changes and we’re meeting these changes during a time of larger nation-wide and global change. We excited for your presence here.
I would like to provide you with an idea of what you can expect and what we hope to achieve. (Here you can include a schedule of events, a loose itinerary some of the event highlights or some primary goals you’d like to achieve. Keep this section to a few paragraphs at most).
Before I close this letter, I want to thank each of you for attending our event and bringing your expertise to our gathering. You are the future leaders who can help us to bring positive changes to ordinary lives. We would not have envisioned this without your support.
My respect and thanks go out to all of you.
Yours Sincerely,
Name of the sender
Sample Letter
From,
Rhonda Fairbanks
Special Funding Coordinator
100 Roxy Lane
Camden, TN 49593
Date: 14th April 2019.
To,
Bob Billingsley,
XYZ Corporation
100 Corporation Highway
Camden, TN 49593
Dear Mr Billingsley,
I would like to welcome each of you to the Rosewood Fundraising Event personally. It’s an exciting time for us as we continue to grow and adapt, always remaining adaptable, motivated and responsive. We hope to gather sufficient amounts of funds today to help us in our goal of providing education to 500 slum kids.
We’re transforming the way we operate to positively improve our abilities to meet our goal. We as a team have continued to move forward despite the challenges. We should all be very proud of where we are today and excited about where we are headed.
Before I close, I’d like to thank each of you for attending our event and bringing your expertise to our gathering. You are the future leaders who can help us to bring positive changes to ordinary lives. We would not have envisioned this without your support.
My personal respect and thanks go out to all of you.
Yours Sincerely,
Rhonda Fairbanks.
Email Format
The following is the Email Format that should be followed while writing a Fundraising Event Welcome Letter
To: name@email.com
From: name@email.com
Subject: Fundraising Event Welcome Letter
Dear Mr./Ms/Mrs.______(Name of the recipient)
I’d like to personally welcome each of you to the_____________. It’s an exciting time for us as we continue to grow and adapt, always remaining adaptable, motivated and responsive. We hope to gather sufficient amounts of funds today to help us in our goal of _________________.
We’re transforming the way we operate to positively improve our abilities to meet our goal. We as a team have continued to move forward despite the challenges. We should all be very proud of where we are today and excited about where we are headed.
Before I close, I’d like to thank each of you for attending our event and bringing your expertise to our gathering. You are the future leaders who can help us to bring positive changes to ordinary lives. We would not have envisioned this without your support.
My respect and thanks go out to all of you.
Yours Sincerely
Name of the sender