After being in a position for long or may be due to some other reason, it’s common that employees desire to withdraw from that position. Also, there may be some instances where an employee made a decision and desires to remove it. When such a situation arises, the professional way is to inform the authorities through a withdrawal letter.
A withdrawal letter is written by an employee or a person when he wants to withdraw from a position or decision. It is widespread these days and is written in a very formal way. The letter proves to be the best mode of communication when a person needs to communicate something to a person. Though technology has improved letters show to be a formal way of communication in companies and offices.
The letter has to be very professional. Mention the reasons for your withdrawal. Using simple and easily understandable language is wise. If you need to write a withdrawal letter, then you can very well check the below-mentioned sample.
Table of Contents
Withdrawal Letter Writing Tips
- Do not make grammar and spelling mistakes
- Write the letter in a neat format without jumbling situations
- Keep the language of the letter formal
- The language ought to be simple, so individuals don’t notice it troublesome to browse
- Provide details like contact variety and address exactly
- Provide a relevant reason for withdrawing.
Withdrawal Letter Template
Use our free Withdrawal Letter to help you get started.
From,
__________
__________
__________
__________
Date:____________
To,
__________
__________
__________
__________
Subject: Withdrawal Letter
Dear _____(Sir or Madam)
I, _________(name of the sender) working as a __________( designation of the sender) in our company since the past twenty years am writing this letter to you…………….(name of the receiver) to tell you that I want to withdraw from my decision of taking VRS. After a deep thought, I have once again taken this decision of withdrawing it because at the moment I feel my job is more important than anything else.
I am sorry as I know I am too late. But, I would like you to stop the necessary formalities as soon as possible which have already begun for my VRS.
Thanking you,
Yours Truly,
Signature
Name
Sample Letter
From,
George Thomas,
123, Saints Street
Date: 1st April 2017.
To,
Micheal Francis,
Manager,
ABC Co.
Subject: Withdrawal Letter
Dear Sir,
I had written a letter to you a month back, which stated that I would be taking VRS, i.e., voluntary retirement service. Now after a deep thought and discussion with my family, I feel the decision that I had taken then was not proper at this time, and I believe it’s better to reverse the decision. Thus I request you to permit me to withdraw from my decision. I hope you support me in this change of decision that I have made. Also, I request you to carry out the necessary formalities that have to be done to withdraw from VRS.
I am sorry for the inconvenience caused as I had taken my decision then in haste. Once again thank you for everything and I hope the formalities would be done very soon. I would also like to thank you for your co-operation.
Thanking You,
Yours truly,
(Signature)
George Thomas
Email Format
The following is the E-mail format of a withdrawal letter.
From: name@email.com
To: name@email.com
Subject: Withdrawal Letter
Dear Sir,
I had written a letter to you a month back, which stated that I would be taking VRS, i.e. voluntary retirement service. Now, after deep thought and discussion with my family, I feel the decision that I had taken then was not proper at this time, and I believe it’s better to reverse the decision. Thus I request you to permit me to withdraw from my decision. I hope you support me in this change of decision that I have made. Also, I request you to carry out the necessary formalities that have to be done to withdraw from VRS.
I am sorry for the inconvenience caused as I had taken my decision then in haste. Once again thank you for everything and I hope the formalities would be done very soon. I would also like to thank you for your co-operation.
Thanking You,
Yours truly,
______________
Name and Signature
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