There exist various societies, NGOs and charitable organizations that aim to help those in need. They carry out activities, drives and raise charity to help disenfranchised communities, people living under the poverty line or to address issues that affect the environment. Such organizations don’t receive any aid from governments and rely on donation and volunteers to accomplish their goals. In this day and age, with hectic work schedules and personal commitments, volunteers who are willing to take the time to help others are a rarity.
Often, in a bid to attract more volunteers, the organization may have to write a letter broadly addressing the members of a housing community to help them for the cause. The objective of writing this letter is to invite everyone living in a community to volunteer for a noble cause. Such a letter is normally written by the head of the community or the NGO and must formally address the members of the community. It must contain the necessary details such as what the drive or activity aims to accomplish as well as other details such as the date and location so that interested members can plan out and clear their schedule in advance if they wish to partake in the cause.
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Sample Community Letter Writing Tips
- Since the letter is written for a noble cause, it should be written with complete sincerity.
- You must mention the complete details regarding the project, maintaining complete transparency with the other volunteers.
- The tone of the letter must be soft and polite.
- The wording of the letter should be such that the other person feels motivated and immediately agrees to participate in the cause.
- Once you are through writing the letter, please recheck the same for spelling or grammatical errors.
Sample Community Letter Template
Use our free Sample Community Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
To,
___________
___________
___________
___________
Date ___________ (Date on which letter is written)
From,
___________
___________
___________
___________
Sub: ___________
Dear Mr/Ms ___________(Name of the person),
Our Foundation has decided to ___________(the cause) to support the needy and the poor. In our city, a large percentage of the population is living below the poverty without proper access to basic ammenities and resources. As such, it is our duty to help them and improve their standards of living.
For this purpose, I would appreciate if the residents from your society would actively take part in this mission and help us make a real difference in the lives of the needy.
I look forward to getting a positive response from you.
Yours sincerely
___________
Download Template (Doc and PDF)
Sample Letter
To,
Mr. Robert Pereira
President RWA
Northern Hills Apartment
Florida
Date (Date on which letter is written)
From,
Steven Gomes
Community Helper
Star Age Foundations
Florida
Sub: Community letter for planting more trees
Dear Mr. Pereira,
I believe you may have heard of our foundation. We take initiatives in improving the society, and for this, we need volunteers to support us. This time, we are planning to plant trees in every society of the city. We would appreciate if the members of your society could volunteer for this noble cause. Trees are incredibly important for our ecosystem and impact our lives in immeasurable ways, but due to deforestation and other factors, we risk damaging our planet with our reckless actions.
Hence, our Foundation has decided to plants as many trees as possible and did our part for the planet. I hope that you will support us in our endeavor.
I hope to get a favorable response from you,
Yours sincerely,
Steven Gomes
Email Format
The following is the Email Format to be followed for a Community Letter.
To: name@email.com
From: name@email.com
Subject: Community Letter
Dear Mr. Pereira,
I believe you may have heard of our foundation. We take initiatives in improving the society, and for this, we need volunteers to support us. This time, we are planning to plant trees in every society of the city. We would appreciate if the members of your society could volunteer for this noble cause. Trees are incredibly important for our ecosystem and impact our lives in immeasurable ways, but due to deforestation and other factors, we risk damaging our planet with our reckless actions.
Hence, our Foundation has decided to plants as many trees as possible and did our part for the planet. I hope that you will support us in our endeavor.
I hope to get a favorable response from you.
Yours sincerely,
Steven Gomes
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