A correction letter is a formal letter written by an individual to a company to make the latter aware of some of the other changes that are to be made in any pertinent document or record. Such letters are mostly written after the writer has realized some mistake in writing or recording a particular act or document. These letters are short, concise letters that make the recipient aware of the change, and then end. It should be up to the point and should provide where the correction required.
While writing a correction letter, you have to keep in mind that the recipient of the letter has not made a mistake on purpose and that it was nobody’s fault that error happened. Accept that the error was a circumstantial thing and do not hold any grudges.
While writing the sample request letter for correction of any wrong information (like wrong name, account number, or incorrect address, etc.) use the following tips and samples.
Correction Letter – Sample Correction Letter Writing Tips:
- Always keep the letter short. The tone should be practical and firm. There should be no accusation. The writer should be polite and concise.
- Be clear about your problem. Mention what it is and why you think it might have happened. Mention any other issues related to it. Mention if people you know are having the same problem. This helps the company with the feedback it needs.
- End the letter quickly. Correction letters are rarely long and detailed.
Correction Letter – Sample Correction Letter Template
Subject: [Mention the correction to be made]
This letter is written to kindly make you aware that ________________ [mention and describe your problem and the pertinent correction that is to be made].
I believe the reason or the cause of this problem might be ____________ [outline your suspicions any complaints]. I sincerely request you to look into this matter as it will only help you in serving your customers better.
__________ [Your name and other details]
Correction Letter – Sample Correction Letter Sample, Email and Example/Format
Subject: Correction in the bill
I’m writing you this letter to bring it your kind attention that there has been a mistake with my telephone bill for this past month of July. There have been some additional charges made on the Internet combination I have opted for with your company. However, none of these charges are logical as I have not used the Internet connection in my house even for a day this past month.
I request you to look into the matter and send me a new bill as soon as possible.
I’m sorry for any inconvenience caused.
This is about the taxes to be paid by me in the financial year 2009-2010. I would like to the bring to your attention that the amount to be paid by me as tax has been misquoted in the documents provided to me on________(Date). There are many small mistakes in the document, as stated below.
1). The advance tax paid by me has not been taken into consideration.
2). There is a minor mistake of 0.2% in the calculation of house loan, which is mentioned as 5.6% instead of 5.4%.
3). Three unnecessary taxes for which I am not qualified are mentioned in the list.
4). The net income is also misquoted, i.e. Rs 45250 instead of Rs 42550.
Due to above mistake net tax is calculated to Rs________ which should have been_________.
Kindly correct the mistakes at the earliest possible and supply new documents so that I can pay taxes on time.