Performance Appraisal is an evaluation of the performance of employees and to understand the abilities of a person for further growth and development. The objective of writing a performance appraisal letter is to share someone’s performance with them in writing or person. Through this letter, a person can ascertain about his performance in a professional environment or an academic environment. Supervisors share performance appraisal information after analyzing the factors behind the work performances of employees.
These letters are generally considered as performance letters in a professional environment. For an employee, an appraisal letter is a ladder for his success, which also determines his increment. This can also help increase his inspiration for doing better work until the next appraisal period.
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Sample Appraisal Letter Writing Tips
- First and foremost, it is vital to write the letter with professionalism keeping in mind the performance and other criteria of an employee.
- The tone of the letter should be formal and polite.
- The wording of the letter should be such that it expresses your professionalism, and the employee should also feel contended after reading the same.
- The letter should be brief and concise.
- Once you are through writing the letter, please recheck the same for spelling mistakes or grammatical errors.
Sample Appraisal Letter Template
Use our free Sample Appraisal Letter to help you get started. If you need additional help or more examples, check out some of the sample letters below.
To,
____________
____________
Date (Date on which letter is written)
From,
_____________
_____________
Sub:_________________________________________________________________
Dear Mr. ___________ (Name of the person),
After reviewing you performance of last year sales target, management has decided to offer you an increment of ___________ (amount) which will be effective from ___________ (date). This letter serves as your final appraisal and the copy of the same is being sent to the payroll department for further proceedings.
It is a pride for us to have an employee like you who has taken the organization’s success to greater heights. We hope that you will continue to work with the same dedication in the future also. If you have any doubts regarding your increment, please feel free to contact me or visit me personally.
Yours sincerely,
(_____________________)
Sample Letter
To,
Mr. Richard Thomson
Sales Executive
ANC Inc.
California
Date: 12 August 2012
From,
Robert Pereira
HR Manager
ANC Inc.
Sub: Performance Appraisal
It is a privilege for me to write this letter to you. Employees like you who work with sheer dedication are an asset to the organization. I am feeling very proud to mention that the company has decided to give you a raise in your salary by 35%. I have gone through your performance chard and was surprised to see that you have always achieved your target well on time and sometimes even exceeded the same also.
Your increment will be valid from the 7th of next month, and I am forwarding this copy of the appraisal letter to the payroll department also. If you have any doubts regarding your increment, please feel free to meet me in person.
Yours truly,
___________
Robert Pereira
Email Format
The following is the sample email format of the Appraisal letter.
From: name@email.com
To: name@email.com
Sub: Performance Appraisal
It is a privilege for me to write this letter to you. Employees like you who work with sheer dedication are an asset to the organization. I am feeling very proud to mention that the company has decided to give you a raise in your salary by 35%. I have gone through your performance chard and was surprised to see that you have always achieved your target well on time and sometimes even exceeded the same also.
Your increment will be valid from the 7th of next month, and I am forwarding this copy of the appraisal letter to the payroll department also. If you have any doubts regarding your increment, please feel free to meet me in person.
Yours truly,
___________
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