These days letters have become extinct. Emails have taken their place mainly due to their usability and their speed. The emails reach the receiver with lightning speed and hence improving the lead time for many official purposes. An email is known to be a better as well as a quick way of formal communication these days. It is easy to draft an email since no heading is essential in writing an email. Instead of that just write a descriptive subject line. Try to keep the letter short and to the point.
Email makes life easier and faster in both the professional and personal front. Sometimes email is the only way of communication. Also, it does not need many resources, except a working internet connection and a mobile, laptop or a computer. Emails can also be used to send group communications which are difficult in the case of letters. Nowadays emails are even more easily accessible due to the smartphone revolution.
Email letter Writing Tips:
- Keep the tone formal depending on the context and the recipients.
- Mention the correct subject line.
- Ensure that the recipient is rightly addressed.
- Do not forget to end the letter with your signature consisting of your name and contact details.
Email letter Template
Use our free Email letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.
Date : _______________ (Date on which letter is written)
Subject: ______________ (subject).
Dear ______________(name of the concerned person),
This is regarding ______________ (brief background for the email). It is ______________ (full details).
Email letter and Example/Format
Following is a sample email format for a teacher thank you letter.
Dear Mrs. Hema,
I would like to extend my heartfelt thanks to you for shaping my career and making me what I am today. I owe my values and maturity to you and your personality which was my inspiration and I strive to meet your expectations both in academics as well as in moulding my personality. Whatever I am today, I am grateful to the strong and genuine foundation you have laid in my life by being my first teacher after my mother.
Thank you for not only treating me as a student but also a friend and I deeply acknowledge and admire the fact that you never forced your ideals on me but let me make mistakes and learn but always assured that you were behind me to help me, encourage me, correct me and let me grow as a person. I consider myself to be lucky for having had the opportunity to associate with you especially at the most important phase of my life when I was like wet clay and could be moulded into either a beautiful pot or waste clay patches. I not only thank you, but also promise you that the values and goodwill that I imbibed from you will come with me to my grave.
With lots of love and Best Regards,