Suggestion to superior letter is important formal letter as it helps to establish a conversational tone between the junior and the senior. This also helps in building a rapport amongst the team leaders and co-workers as well as helps in the growth of the company.
Also, the letter helps the junior to make a point without coming across as disrespectful and rude. Such letters address problems, situations, employments, performances, records, etc. The junior may be replying to a letter earlier written to him. He may also be writing to make some original suggestions. You should sound polite and diplomatic when you write to people with high authority, such as your boss or a client. Make sure you use the correct verb forms to avoid sounding too direct. The tips and tricks stated below will help you sound polite while writing this letter. One should make a suggestion rather than give advice. “We should make a report” becomes “Perhaps we could make a report.”
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Sample Offer A Suggestion To The Superior Letter Writing Tips
- Always be polite to your address. It’s your senior whom you are addressing after all, and you don’t want to come across as disrespectful. Make sure you address all issues concisely and without any additional detailing or doubts.
- Make your point quickly. Devote one paragraph to making this point or the suggestion you want to make. Make the point and end the letter quickly. Do not make silly suggestions.
- Do not dawdle. End the letter so that your practicality and conciseness is highlighted
- Always think before making a suggestion. Never be too hasty in making statements or rectification because you never know what might go wrong when. So always confirm your statements and sources before you decide to act upon it and then write a letter to your superior.
Sample Offer A Suggestion To The Superior Letter Template
Use our free Sample Offer a Suggestion to the Superior Letter to help you get started.
From, (Sender’s name and address)
Date- (Date on which letter is written)
To, (Receiver’s name and address)
Subject: Suggestions and rectifications
With reference to the ______ [mention past details], I would like to suggest that we _______ [make your suggestion]. This will not only help us in ____ but also in -________ [mention the usefulness of implementing this suggestion].
I hope you will consider my suggestion.
_______ [Name and designation]
Subject: Suggestions for improvement
Dear Mr. Jai,
I’m writing you this letter to bring it to your notice that our productivity has been falling over the course of the past three months. Several employees have been downsized, and there have also been inevitable accusations of unprofessionalism doing the rounds. As I’m sure you will be aware, these matters don’t take the time to spread by way of word-of-mouth.
We cannot afford to let the image of our company fall. I, therefore, request you to kindly grant me the permission to hold a conference on work ethics, morality in the work environment and professionalism the coming Monday, where I would like to address everybody on the importance of working good and working honestly.
I hope you will grant me the permission.
Below mentioned is the email format
SUBJECT: Suggestion Letter
This is to bring to your notice that from past one year the candidates we had recruited have left the company within four months. I think it will be much more beneficial if we hire only those candidates who have an excellent performance record in their previous jobs, and also they must be willing to sign a one-year contract of employment.
I feel that by this we will get candidates who are more experienced and committed towards work. Once we get more dedicated employees, I assure our productivity and sales will increase. We can discuss ideas which will increase the sales rather than recruiting employees every four to six months.
Even the team support has a lot of effect on the team members and if the team members keep changing it is tough for the superiors to get results from a changing team. I am sure you will look into my suggestion and reply back.