An employment offer letter is a letter written to a person [preferably to someone who will soon be looking for employment], offering a job position. Employment offer letters are generally very courteous, informing the receiver of the presence of the particular vacancy or position and letting him know that he has been deemed capable or commendable enough to join or be a part of the company. Making an offer is an important aspect of the garnering human resources, and employment offer letters are therefore important components of generating future employees during events such as university interviews.
Before beginning to write the letter, make sure that you know how to deal with it. If you are not confident enough on how to write a letter like this, then it’s better to seek help from someone else who knows how to deal with a letter like this than making it a flop by writing it yourself.
Table of Contents
Employment Offer Letter Writing Tips
- Extol the receiver of the letter. Let him/her know that you acknowledge his/her credentials and that it would profit him/her to reap those skills by working with your company.
- Be courteous in your approach; disclose the details of the vacancy sentence by sentence.
- Be understandable and crisp in your points.
- The details of the position/vacancy should reach the prospective employee just as you have planned for them to reach him/her. This will establish an effective contact with someone who could be a potential employee.
- Mention prior interviews, selections, etc. Also mention common conferences, meetings, and other meets where the company’s representatives might have had some contact with the individual.
Employment Offer Letter Template
Use our free Employment Offer Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
__________
____________
____________
Date_______(Date on which letter is written)
To,
____________
____________
____________
Subject: Employment training workshop and internship
Dear Mr./Ms __________,
We at ______________ [insert name of company] are pleased to inform you that we’re having a workshop on _________ [mention field of work] from the ______ [mention starting date] till the _____________ [mention ending date].
Your application was processed a few days ago by us, and we feel you’re qualified enough for this internship. Kindly reply so that we may get in touch with you for further details.
Regards,
ABC [Name and designation]
Sample Letter
From,
Ananth Satyarthi,
Hiring Head,
UB Techno Solutions Pvt. Ltd.,
Mumbai.
Date:4th September 2013.
To,
Smitha Goel.
32/B Sakinaka,
Mumbai.
Subject: Employment training workshop and internship.
Dear Smitha,
It gives us at UB Techno Solutions Pvt. Ltd., great pleasure to inform you that you have been shortlisted from a prior list of interviewees for the position of Data Analyst, starting September 2013. We at the UB Techno Solutions Pvt. Ltd., after carefully taking into account your previous submission as well the interview you gave in your college, have decided that this vacancy would be suitable for the potential and skills you already possess.
Analyzing can be tedious if not accomplished in a controlled manner. We believe that every potential employee of ours with the evident capacity, ability, and the faculties to plan well and work hard deserves a chance to prove himself and show his clout in the industry.
We at UB Techno Solutions Pvt. Ltd., hope you will accept our offer. Congratulations on qualifying!
Congratulations on qualifying!
Regards,
Ananth Satyarthi.
Email Format
The following is an Email Format that must be followed while writing an Employment Offer Letter
To: name@email.com
From: name@email.com
Subject: Employment Offer Letter
Dear Mr./ Ms/ Mrs. _ _ _ _ _ _ _ _,
This is to inform you that Syngenta Pvt. Ltd. Co is pleased to offer you a job as a human resource manager. You will be under the probation period for a year as per the company’s policy. We hope that your skills, intelligence, and smart work may prove beneficial to our company and also prove as the most valuable assets. Following are terms of our company for your job.
Place of employment: mention the location of the company branch or the head office
Remuneration: Rs. (amount)
Designation: human resources manager
Date of joining: (mention the date)
Leaves allowed: sick leaves, no. of leaves paid a year
Allowances: house rent allowance, automobile, traveling allowance, etc.
Benefits: gratuity, provident fund, voluntary retirement scheme, medical insurance, etc. which are not included in the salary
Kindly confirm your acceptance as early as possible by signing o this letter. Once the letter is duly signed, it means that you have accepted the terms and conditions along with the offer. We have enclosed a copy of this letter for your records.
With Regards,
XYZ.
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