An employment rejection letter is a formal letter written by a Human Resources representative or official to someone who has applied for a position in one of the departments and failed to get the job. Such letters primarily express regret that the person couldn’t qualify for the job. The letters also wish the person all the best for his future endeavors. Such letters have to be written carefully as they have to let the individual down gently without hurting her/him. The aim of the letter is to make it clear to the individual that what he had was currently not what the company was looking for, and therefore, the job had to be given to somebody else.
Such a letter needs to be written with utmost care making sure that the message is conveyed without the applicant being hurt too much, as it may bring down their morale. A letter of this kind is a harsh necessity and often need to be despatched. The writer of the letter also needs to make sure that he remembers to encourage the applicant to try again after gaining the required experience.
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Employment Rejection Letter Writing Tips
- Always be extremely courteous. The person is going to be unhappy as it is that he didn’t secure the job he had applied for.
- Be sensitive in your approach to ensure you don’t hurt the person’s sentiments.
- Clarify that the person’s credentials were impressive and good but that they weren’t what you were looking for right now.
- End the letter with a short paragraph of encouragement and best wishes.
Employment Rejection Letter Template
Use our free Employment Rejection Letter to help you get started.
Date:____________________(date on which the letter is written)
Subject: Employment rejection
Dear Mr./Ms.________(name of the concerned person),
We at _________ [mention name of company] are very sorry to inform you that we couldn’t accommodate your application into our list of vacancies as of this moment. We’re sure you are better suited for another job in our company or in any other organization. We urge you to reconsider your credentials and requirements and reapply for the position you think appropriate.
We wish you all the best in your endeavors.
_______ [Name and designation]
February 12, 2002.
Subject: Employment rejection
Dear Ms. Abigail Mathew,
About the interview you gave on the 15th of this month, we are regretful to inform you that we couldn’t employ you for the post of Sales Executive of Print as we felt your credentials weren’t suitable enough for the job. The situation as well as the others who had applied compelled us to decide on another applicant who had applied.
This does not in any way imply that your credentials were not good enough. It’s a simple thing of them not being the right thing for us as of this moment. There is nothing to stop you from applying for other, better posts in our company. We admired your application and thought it was very good. We would be glad to have you as an employee in our company and we urge to find a post more suited for your credentials and then apply again.
Keep trying, never give up.
We wish you all the best.
The following is the Email Format that should be followed while writing an Employment Rejection Letter.
Subject: Employment Rejection Letter.
Dear __________(name of the concerned person),
This is about the application dated to for the post of manager operations. It is with regret we inform that your skills and qualification doesn’t meet the requirement of the HR dept.
We want to clear that it in no way explains that you are not capable for the position. We are sure you will have a better opportunity in a different company. You have all the skills and abilities for joining any organization. We had a number of qualified candidates and it was very difficult to make the decision. Finally, we selected a candidate who was equally qualified as you are and his skills matched the requirement of our department.
We thank you for your interest shown in the company and taking the time to come for the interview.
Best wishes for your future.