An application letter for a transfer certificate is written when a student needs to be released from one school to another. It is a formality that a student must go through when transferring from one institution or school to another.
Such a letter is written by a student who wills to change schools. It can also be written by a parent who wants to transfer a child to a different school. This letter is addressed to the higher authority in a learning institution.
A transfer certificate is a formal document to officially release a student from one school to another. An application letter for a transfer certificate formally informs the relevant authority that you are unable to continue with studies in the current school. It is used for documentation purposes to identify students who have transferred to other schools. This letter can also be used as an identification document to show the authorities of the new school.
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Tips for writing an application letter for transfer certificate
- Mention precisely why you wish to transfer
- Request a transfer certificate specifically
- Appreciate the relevant authority for the time you have been in the school
- Mention the date of your last day in the school
- Use polite and professional language
- Keep the letter formal and concise
- Address the letter to the relevant authority
Application For Transfer Certificate Templates
It is important to inform your current school of your plan to transfer in writing. Here is an application letter for transfer certificate template and sample letters that you can tailor to your needs.
Date (date on which letter is written)
My name is ____________ a ____________ year part time student in the school of ____________. I hereby write to kindly notify you that I will be transferring to a new school. Thank you for the support you have showed me in my academic as well as in person.
I am a part time student at your school ____________ and work as ____________ in ____________ company. My company has issued me with a transfer to ____________ (location) which is far from the school hence I am unable to continue with my studies in this institution.
My last day in class will be ____________. I have returned all the materials I had borrowed from the library as required. I wish to request for a transfer certificate so that I can proceed with the admission process in another institution. Please do so at your earliest so that I can organize my travel plans.
In the circumstances stated above, I hope that you will do the needful and grant me a transfer certificate.
Thank you for your consideration.
Date: ___________. (Date on which letter is written)
Subject: ___________. (the Main purpose of writing the letter)
Dear Sir/ Madam,
I am writing with the intent of applying for the transfer certificate from the ________ (mention your current board) to the ______ (mention the board to which you would like to transfer). I am ________________ (mention the reason why need the transfer certificate in detail) and therefore I need a certificate of transfer from the school. All the associated papers and the copies of the originals have been attached to this letter. I, therefore, urge you to consider my application and grant me the transfer certificate
I’m sorry for any inconvenience caused.
______________ (Name of the student)
______________ (Roll Number)
Application For Transfer Certificate Samples
A certificate of transfer shows that you have formally transferred from an institution. Check out a good sample of an application letter for a transfer certificate that you can use to write a professional letter.
68 Atlantic Dr.
Bay City, MI 48706
Date:____________ (Date on which letter is written)
8522 Saxton St.
Lansing, MI 48910
Sub; Application for a transfer certificate
Dear Mr. Barnes,
I wish to bring to your kind attention that I will be transferring to a new school next semester. I am a second-year student in the school of Chemical Engineering. I extend my appreciation for the academic and personal support that you have given me since I joined this institution. Additionally, I am thankful to all the faculty staff members for their support.
My father who is a military official has been transferred to China. My family has also relocated and I wish to go with them. I have had a good time at this school and I am disappointed that I have to move. Kindly issue me with a transfer certificate to ease my admission in a college in China. My last day in school will be 30th June 2020 after completing the end of semester exams.
Kindly consider my application and do the needful at your earliest.
Date: July 14, 2005
To The Principal,
Park Road, Kolkata.
Subject: Application for board transfer certificate.
I am writing with the intent of applying for the transfer certificate from the SSC state-run board to the CBSE board, which is the approved syllabus for schools in Delhi. As I have mentioned in my application for leave filed earlier, I will be shifting to Delhi permanently with my family in a short while. I need my transfer certificate as it is essential for me to gain admission into an excellent institution in Delhi.
All the related documents and the copies of the originals have been attached to the back of this letter. I, therefore, urge you to consider my application and grant me the transfer letter.
I’m sorry for any inconvenience caused.
Class: IX ‘B’
Application For Transfer Certificate Email Formats
Are you wondering how you will request for a certificate of transfer from the relevant authority? Have a look at our free application letter for transfer certificate in an email format that will guide you through.
Dear Mrs. Buck,
My name is Markus Avila father to Bertha Mcintosh a grade five student in your school St. Paul. I wish to request you to please grant my daughter a transfer certificate. Your esteemed school has given my daughter an opportunity to improve in her academics as well as in extra-curricular activities. Her teachers have also been very supportive and I am extremely grateful.
We have bought a house on the outskirts of Miami which is 50 km away from the school. Due to this travel distance and the inaccessibility of the school bus to the area, I wish to transfer my daughter to another school closer to our home. She is very young hence unable to schedule herself and commuting properly.
Her last day will be 5th March 2020 when the school closes for the holidays. I have made arrangements with her teacher to return all the items she had borrowed by this date. Kindly grant her a transfer certificate to enable her to be admitted to the new school.
I will highly appreciate your support and prompt response in this matter.
Dear Ms/Mr. ____________,
With due respect, I wish to inform you that I may not be able to continue with my current course at the college. Of late, I discovered that my interest lies in the field of journalism than in engineering. I was not able to cope up with demands of the engineering, and it lies in my best interest to pursue in the area of which I am more interested rather than put the half-hearted effort in engineering.
In this regard, I will request you to issue me a transfer certificate and return my documents submitted to the college. I have got admission in a premier institute of journalism where I need to submit my papers and the transfer certificate. So it’s my humble request to kindly provide me with receipts and materials as soon as possible.
____________ (Name of the student)
____________ (Roll Number)
When you are planning to transfer to a different school, it is important to inform the relevant authorities in your current school. This should be done in writing through an application for a transfer certificate stating the reason for the transfer, your last day in the school, and express appreciation for the time you have studied there. The content of the letter should be formal and the language professional.