A bonus letter is a letter written by an employer to an employee to let him/her know about the good news of giving a bonus to work and the efforts taken by the employee in handling all the jobs that were entrusted to them. The bonus given by the employer will, however, depend on the position of hierarchy of the employer.
The bonus payout may also vary from company to company, in the sense that some of the companies might have a bonus payout every quarter of a month or else for every month. And for some other companies, it may be paid or yearly half-yearly. Thus it entirely depends on the company and your designation of work.
All the details about the bonus must be mentioned in the bonus letter to avoid further future confusions and misunderstandings. This letter important not only from information giving information to the employee about the bonus details but is also very much useful when the employee’s increments are worked upon later.
Table of Contents
Bonus Letter Writing Tips:
- It should always be on the company’s letterhead to give it that formal official effect
- It should have the complete name of the employee for whom it is meant. There could be two employees with the same initials
- It should highlight the reason for which the bonus is being released
- The Bonus Letter should indicate the exact amount of payout and the month in which it will be given
- It should be a motivational letter to ensure that the employee keeps thriving to achieve more
- A copy of that letter should be put up on the staff notice board so that other employees are aware of ‘the employee’ and they too are motivated to give similar achievements
- A copy of the letter also needs to go into the employees’ file for all future references by existing and forthcoming superiors
Bonus Letter Template
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Bonus Payout for Quarter Ending _________ (What is Financial Quarter for Which Bonus is offered)
Dear _____(Sir or Madam),
It is the quarterly bonus payout time, a time that everyone eagerly looks forward to.
Congratulations! You will be pleased to know that your rating for the quarter ending was _________ (What is the Specified Rating as per Company’s Policy). Therefore, the payout for you based on the rating is Rs ________ (What is the Payout Amount Offered)
The details are attached for your reference to enable you to understand the calculations. You are most welcome to contact the HR department to seek any clarification.
We hope to see more of such ratings from you and wish you all the best for all your efforts with us.
Thanking You
Yours truly,
______________
Name and Signature
Bonus Letter Sample, Email and Example/Format
Sample
From,
Mathews Adarsh,
Manager,
DEO Company,
Banglore.
March 6, 2017.
To,
Annie Joy,
Accountant,
DEO Company,
Banglore.
Subject: Bonus payout for the quarter ending
Dear Annie,
It is the quarterly bonus time, a time that everyone eagerly looks forward to.
Congratulations! You will be thrilled to know that your rating for the quarter ending was 4/5. Therefore the payout due to your basis that rating is Rs. 10,000.
The details are attached for your reference to enable you to understand the calculations. You are most welcome to contact the HR department if, in any case, you have clarifications regarding the same.
We hope to see more of such ratings from you and wish you all the best for all your efforts with us.
Yours Truly,
Mathews Adarsh.
Email Format
The following is an Email Format that must be followed while writing a Bonus Letter.
To: name@email.com
From: name@email.com
SUBJECT: Bonus payout for the quarter ending
Dear Annie,
It is the quarterly bonus time, a time that everyone eagerly looks forward to.
Congratulations! You will be pleased to know that your rating for the quarter ending was 4/5. Therefore the payout due to your basis that rating is Rs. 10,000.
The details are attached for your reference to enable you to understand the calculations. You are most welcome to contact the HR department if, in any case, you have clarifications regarding the same.
We hope to see more of such ratings from you and wish you all the best for all your efforts with us.
Yours Truly,
Mathews Adarsh.
Christmas Bonus Letter
Christmas is one of the most celebrated and special times of the year for most people. Many companies give a bonus and holidays for a few days during Christmas to enjoy with their family. How do you announce the news of a bonus to your employees? The best way is to write a Christmas Bonus Letter to the employees that will motivate them considerably.
Begin the letter by appreciating the employees for the work they have done and the success that the company has achieved because of their hard work. After the appreciation, formally announce the bonus that they will get and greetings for the sacred festival. The bonus that the company pays differs, and it can be half-yearly or yearly.
A Christmas Bonus Letter is the letter that is officially sent to the employees to inform them about the bonus he or she has received and essential details. Below mentioned is the sample and template to help you write the letter.
TIPS FOR WRITING A CHRISTMAS BONUS LETTER
- You should write the letter in a way that helps you make a positive connection with the employees and that it makes them feel great.
- Write a letter in a positive tone. Make sure you do not write a lengthy letter and also do not exaggerate.
- Do not include any unnecessary information in the letter that does not serve any purpose.
- Make use of straightforward and easy language in the letter so that the reader can find it simple to understand your purpose of writing a letter. Using flowery language will not make you look sincere.
- Don’t go excessively flattery.
CHRISTMAS BONUS LETTER TEMPLATE
Use our free University Acceptance Letter to help you get started. If you need additional help or more examples, check out some of the sample letters below.
From (Sender’s name and address)
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Christmas bonus letter
Dear employees,
We are very well aware of the hard work and dedication taht you all have put in the projects. On behalf of the company, I would like to appreciate each one of you. Having successfuly completed every project before time, our clients are very ahppy with us and the company is proud is of its employees.
The ongoing project is on the verge of completion, and we are happy with the progress. The company owes this successful year to each of you, and to show our appreciation, we have decided to give you all Christmas bonuses. The bonus is entitled to each one of you because you are a part of the family.
We wish all of you and your families a very Merry Christmas. Enjoy your time off; you deserve it!
Thanking You,
Yours truly,
Name and Signature.
CHRISTMAS BONUS SAMPLE LETTER
From,
KCB Company,
Darya Ganj,
Delhi
Date: DD/MM/YYYY
To,
All employees,
KCB Company.
Our company is once again celebrating the Christmas season and spreading holiday cheer to all. I would like to appreciate all of you at this opportune time. Having realized our goals and aimed for the year now is the time we can all sit back and enjoy the holiday season with our families.
The company extends its heartfelt thanks and gratitude for your diligence and excellent performance. You all have made a significant contribution to the team and have helped the company exceed its goals for the year.
We hope you continue to enjoy working with us as much as we enjoy working with you. Our company continues to aim for excellence, and we know that your services will be a vital part of this effort. KBC company knows that the real value of the business lies not in its stocks but in the employees who work for it.
We hope the next year brings both good fortune and more blessings to you and your family.
Very Truly Yours,
Joseph Klein
Executive President
KCB company.
EMAIL FORMAT
The following is the Email Format to be followed for the Christmas bonus letter.
To: all employees
From: name@email.com
SUBJECT: Christmas bonus letter.
Dear employees,
Christmas and New year Greetings to all of you!
I am happy to announce that you all are entitled to the Christmas bonus that you will receive in the second week of December. Usually, the company gives out bonuses during the third week of December. Still, this time the board of members has decided to give earlier so that everyone can start with the Christmas preparations.
We are aware of the hard work and dedication that each employee has put in to make the company successful. We hope that this simple measure would make you all happy.
We wish a very merry Christmas and a happy new year to all of you and your families.
For further information, feel free to contact me via name@email.com.
Thanking you,
Joseph Klein
Executive President
KCB company.
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