On certain occasions, you may be obliged to give a gift to a person who you value. Such an occasion can be anything ranging from a birthday, an anniversary or even a promotion. One of the most common reasons for sending gifts is usually festivals like Christmas, Diwali etc. Choosing the right gift is important as it does carry an impression, and it must be appropriate given the occasion, as well as how you know the person. In case the person is someone you know as a professional, then the gift must be formal, while you can be more relaxed about the gift if you maintain a closer relation.
When you send someone a gift on a special occasion, it is ideal to send it with a letter accompanying it. This will make the gift more personalized and also proves to the recipient that you value him or her. A gift unaccompanied by a card or letter may appear materialistic, which is something that a letter will be able to rectify. The letter will convey that you really care about the person and you are not just sending the gift as a token of formality. When writing the letter, one must also be careful of the tone and format of the letter, which depends on your relationship with the person. Use the following sample and letter format to write a Gift Letter to your colleague, friend, boss, or acquaintance.
Table of Contents
Gift Letter Writing Tips
- Convey your true feelings in the letter while keeping it concise.
- If you are sending the letter with an official gift, the letter will have to follow a formal format. However, if you are sending the gift and letter to friends or some acquaintances, you can afford to be casual.
- Being casual does not mean that punctuation, grammatical and spelling mistakes are allowed, and you have to check the letter thoroughly for these.
- If you are sending the gift and letter on a special occasion like a birthday or anniversary, remember to greet the person.
Gift Letter Template
Use our gift Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
___________
___________
___________
___________
Date: ___________(Date on which letter was written)
To,
___________
___________
___________
___________
Subject: Gift Letter
Dear Sir/Maam _________,
Please accept my heartiest wishes on your ___________(the name of the occasion). I hope this ___________ (the name of the occasion) will bring all the happiness and joy into your life. My gift is a true expression of my wish for your happiness and well-being and I hope that you will like it. With this token, I wish to express my gratitude for having a friend like you in my life and how much I treasure our friendship.
Wishing you all the best,
Thanking you,
Yours truly,
Name and signature
Letter Accompanying a Gift Template
Use our free Sample Gift Writing Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
_________
_________
_________
Date: _________(Date on which letter was written)
To,
_________
_________
_________
Subject: Letter accompanying a gift
Dear _________(Sir or Madam),
Please accept my heartiest greetings on your ________(What is the name of the occasion). I hope this _________(What is the name of the occasion) will bring happiness and joy into your life. My gift is a true expression of my wish for your happiness and well-being throughout your life and I hope you will like and understand the little token of my love that I have chosen. With this token, I express my gratitude for having a friend like you in my life and it also means that I treasure this friendship.
Wishing you all the best,
Thanking you,
Yours truly,
Christmas Gift Letter Template
_________
_________
_________
Date: _________(Date on which the letter is written)
To,
_________
_________
_________
Subject: Christmas Gift Letter
Dear _________(Sir or Madam),
On this joyous occasion of Christmas, we would like to thank you for good business relations we share. Your company has not just been a source of profits for us by also inspiration.
May Christmas bring you double the success and happiness. We look forward to working with you more in the future.
With best wishes,
Thanking you,
Yours truly,
Name and signature
Sample Letter
Mr. Astha Thomas,
5, Krantikumari Road,
Vishwas Nagar,
Mumbai – 400077
Date : 26th March 2017
To,
Mrs. Peter Thomas,
78, Cottage Apartment,
Lotus Society,
Mumbai – 4100589
Subject: Gift Letter
Dear Sir,
Many congratulations to you on the momentous occasion of your Birthday. Please accept my humble gift on the occasion of your 40th birthday. My gift conveys my heartiest congratulations on this occasion and also expresses my wish that your life is full of happiness, joyful events and many more successes in the years to come. I hope you will like the little token that I have chosen to express my gratitude at having a friend like you and I wish you the best this year and every year after that.
Wishing the best for you.
Thanking you,
Yours truly.
Name and signature
SampleLetter
From
Mr. Akshay Thomas,
5, Krantikumari Road,
Vishwas Nagar,
New Delhi – 110170
Date : 6th March 2017
To,
Mrs. Priti Thomas,
78, Cottage Apartment,
Daisy Society,
Mumbai – 4100589
Subject: Letter accompanying a gift
Dear Grandma,
Happy Birthday, Grandma! I hope you enjoy the amaryllis. You can plant it directly in the pot I am sending, and it should bloom within three weeks. I know this is a difficult day for you because you are spending it without Grandpa, but I hope the flower will brighten your day. I love you. I’ll call you next week.
Lots of love
Yours
Akshay Thomas
Email Format
The following is the Email Format to be followed for a Gift Letter.
To: name@email.com
From:name@email.com
Subject: Gift Letter
Dear Sir,
Many congratulations to you on the momentous occasion of your Birthday. Please accept my humble gift on the occasion of your 40th birthday. My gift conveys my heartiest congratulations on this occasion and also expresses my wish that your life is full of happiness, joyful events and may you achieve greater successes in the years to come. I hope you will like the little token that I have chosen to express my gratitude at having a friend like you and I wish you the best this year and every year after that.
Wishing the best for you.
Thanking you,
Yours truly.
Name and signature
Email Format
Below is the Email Format for a Letter that accompanies a Gift.
To: name@email.com
From: name@email.com
Subject: Letter accompanying a gift
Dear _________(Sir or Madam),
Please accept my heartiest greetings on your ________(What is the name of the occasion). I hope this _________(What is the name of the occasion) will bring happiness and joy into your life. My gift is a true expression of my wish for your happiness and well-being throughout your life and I hope you will like and understand the little token of my love that I have chosen. With this token, I express my gratitude for having a friend like you in my life and it also means that I treasure this friendship.
Wishing you all the best,
Thanking you,
Yours truly,
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