A letter of making a reservation is a letter that is sent to reserve a place somewhere, such as a conference, function, or activity. This letter will either be a reply to an invitation or a request on its own. A reservation means booking of anything. A reservation letter is considered as a tool about the agreement of something. After the last stage of negotiation, the reservation letter is usually written. Once the parties have agreed, then only a reservation letter is written to seal the agreement. It is a formal confirmation letter.
One must be courteous in writing this letter to show the accepted party a joyous vibe of what is to come. The reservation letter is a formal and official agreement between the two parties. It confirms and guarantees the spot you have in that firm, company, for a conference room, for a function venue or even a restaurant.
Reservation Letter Writing Tips
- A reservation letter must be written when all the deals are finalized and agreed upon.
- To make the letter simpler to read it is advised to use bullet points.
- The name of the addressee must be explicitly mentioned to avoid any ambiguity.
- The reservation letter must be signed by all the parties involved in that agreement.
- A handwritten letter is considered more favorable than printed one because it can be an official one too.
- All the details must be provided when this reservation letter is written for a hotel booking.
- There must not be any punctuation or grammatical error.
- The letter must be provided with a contact number so that it can be easy for the addressee to communicate with you for any details.
Reservation Letter Template
Use our free Reservation Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From (Sender’s name and address),
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To (Receiver’s name and address),
__________
__________
__________
__________
Subject: Reservation Letter
Dear _____________ (name of the addressee whom the letter is written),
This letter is been written after the finalizing the agreement that I want to book your _______________ (name of the resort/hall) for the _________________ (purpose of the occasion). I would like to reserve your hall/resort on ________________ (date of the occasion).
I will provide you with the receipt of the advance payment and also with the menu card for food arrangements.
Please make sure that the guests would appreciate the decoration you arrange. I am eagerly waiting for a confirmation from your end. Feel free to contact me anytime on _________________ (cell number) .
Thanking you,
Yours sincerely,
__________
(Name and Signature.)
Sample Letter
From,
XYZ,
Allen street-1123,
California, USA.
Date: 10/12/2014
To,
ABC,
EXCELLENT RESORT,
Hawaii, USA.
Subject: Reservation letter
Dear ABC,
This letter is written after the conversation for the reservation of your EXCELLENT RESORT for Holidays on 12/10/2014. We would like to confirm the reservation of your resort as per the schedule mentioned above.
Please reserve the resort for that day and I have attached an advance payment receipt with the letter. Moreover, the demands for food and other travel wishes have been attached too.
Please check all the arrangement and I hope that it is ready before the scheduled time. We are sure that you will not let us down in front of our guest. Feel free to contact anytime.
Thanking you,
Yours sincerely,
XYZ
5555-44453-543
Email Format
The following is an email format for a reservation letter
To: namne@email.com
From: name@email.com
Subject: Reservation Mail.
Dear _____________ (name of the addressee whom the letter is written),
This letter is been written after the finalizing the agreement that I want to book your _______________ (name of the resort/hall) for the _________________ (purpose of the occasion). I would like to reserve your hall/resort on ________________ (date of the occasion).
I will provide you with the receipt of the advance payment and also with the menu card for food arrangements.
Please make sure that the guests would appreciate the decoration you arrange. I am eagerly waiting for a confirmation from your end. Feel free to contact me anytime on _________________ (cell number) .
Thanking you,
Yours sincerely,
__________
(Name and Signature.)
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