A letter of transmittal is usually written to banks or any financial institution; the financial institution could be an individual too. It is not commonly used in domestic deals, mainly used to transfer funds to a person, a financial institution or anybody for that matter, who does not live within the domestic boundaries of the country. It requests someone to transfer funds to the account of another, clearly stating the reason for the same. It does not requests transfer but instead approves of it. It can be easily said that it is a letter of approval towards the transfer of funds from one bank account to another.
Since this letter holds so much significance and carries sensitive information like account number, account holder’s name, bank account details, etc. , special care should be taken that only the person for whom it is drafted, should receive it. It holds legal importance, so it is advisable for the receiver to keep a signed copy of it, in the case of legal issues. It is a financial letter. It is usually enclosed with a document supporting the reason for which funds are supposed to be transferred, i.e., invoice.
Letter Of Transmittal Writing Tips
- In case this letter is written on behalf of an organization, it should be written on the company letterhead.
- The letter should be brief, short and up to a point.
- The date should be mentioned, and all the necessary details should be provided.
- The exact amount which is indicated for the transfer should be mentioned.
Letter Of Transmittal Template
Use our free Letter of Transmittal to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
_____________
_____________
_____________
Date:_______________(date of writing the letter)
To,
_____________
_____________
_____________ ( address of the person the letter is addressed to)
Subject : Transmittal of funds into account no______________
Dear Sir or Madam,
Ms./Mr. _________ (name of the person on whose account the transfer is being done) has completed the interior decoration of the house as per the invoice. She/he is keen for the transfer of funds into the account without any further delay as she/he is in need of money.
I request you to please transmit Rs._______ from my account number_____________ to the account of Mr/Ms__________ in his/her account number___________. Both the accounts are in different branches of your bank and I think transfer of money shouldn’t be much of a problem.
For security, I have attested the signature of Ms/Mr_________ as under.
I request you to process the transmittal at the earliest.
Thanking you in anticipation.
Best regards,
____________
(Name of signing authority)
Attested (signature of signing authority)
Sample Letter
From,
Harsh Gupta,
Oberoi Industries,
Masoorie
Uttarakhand
26 April 2015
To,
Banjara Hills Branch,
ICICI Bank,
Masoorie,
Uttarakhand.
Subject: Transmittal of funds.
Dear Sir,
Ms. Anviti Gupta has completed the interior decoration of the house as per the invoice. She is keen for the transfer of funds into the account without any further delay as she is in need of money.
I request you to please transmit Rs. 3,00,000 (Three Lakh Rupees Only) from my account number A7007283699 to the account of Ms. Anviti in her account number A7004614733. Both the accounts are in different branches of your bank, and I think the transfer of money shouldn’t be much of a problem.
For security, I have attested the signature of Ms. Anviti as under.
I request you to process the transmittal at the earliest.
Thanking you in anticipation.
Best regards,
Harsh Gupta
Email Format
To: name@email.com
From: name@email.com
Subject: Transmittal of funds into account no. 572729
Dear Sir or Madam,
Ms. Ankita has completed her job as per the contract. I owe her Rs.50000 as per the contract for designing my outfits. She is keen for the transfer of funds into the account without any further delay as she is in need of money.
I request you to please transmit Rs.50000 from my account number 2454225 to the account of Ms. Ankita in her account number 572729. Both the accounts are in different branches of your bank, and I think the transfer of money shouldn’t be much of a problem.
For security, I have attested the signature of Ms. Ankita as under.
I request you to process the transmittal at the earliest.
Thanking you in anticipation.
Best regards,
____________
(Name of signing authority)
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