A job offer letter is a formal written letter sent by an employer to a job candidate selected for the position. An offer letter is a letter written to typically offer a job position or offer to someone who has previously applied for the same. Offer letters are written by the Human Resources or Recruitment departments of companies, and sent to those who they think will be apt for a particular position in the company or organization. Offer letters primarily express congratulations to the receiver and inform him/her of their acceptance for the position. Some offer letters will also disclose details of the position or invite the interviewee to a meeting to discuss the same.
The offer should be friendly and upbeat. The candidate has been successful in the selection process and you want to instill confidence that you believe they are the right person for the role and that you are offering an exciting role and opportunity in a professional organization. Offer letter is given to the people who have cleared all the selection rounds and are finally selected for that particular job. Offer letter contains their designation, Salary structure, rules and regulations of the organization etc.
Offer Letter contains:-
Nature of Job and Designation
Salary Break Up /Benefits / Perks
Company Policies and Rules
*Some may also include the Joining Date
* Last date to accept the Offer
Offer Letter Template Writing Tips
- Offer letters are always written in a positive and warm tone. They congratulate the receiver and praise the relevant skills that have gotten him/her the job.
- The letters then inform the receiver of the details of when to start, how to work.
- The letters may also throw some light on a particular ethic or a work requirement that the receiver is particularly required to fulfill.
- Offer letters end on a positive note, expressing hope that the receiver will accept the offer and join the company/organization.
- Offer letters differ greatly according to the position being offered. The details that are discussed in the letter have to give the receiver an idea as to how he is expected to function, or about how his presence in the company will make the desired impact.
- Offer letters can also mention tie-ups, conferences, and other programs that might serve as an incentive for the receiver to join.
Offer Letter Template Template
Use our free Offer Letter Template to help you get started.
Subject: Offer Letter
Dear Mr./Ms ______________ [Name of interviewee],
It gives us, at_________________, [name of company] great pleasure to inform you that we think you’re appropriate for the position of _____________ as you have applied. We are writing you this letter to officially offer you this position.
You will be expected to start work from this ________ [mention day and date]. We shall also be having an orientation on work ethics this _________ [mention day and date].
The team at ___________(company name), congratulates you heartily and wishes you all the best for your future decisions. We hope you will join us and partake diligently in our aims and objectives.
_________ [Name and designation]
Herdilia Company LTD,
1st June 2015
Mr. Prakash Singh
Matunga, Mumbai 400563
Subject: Offer letter for position of Senior Executive Officer
Respected Mr. Prakash,
We at, Herdilia Company LTD, take great pride in informing you that your application for the post of Senior Executive Officer has been helmed as the most appropriate for our company and that we’re officially offering the post of SEO at our company, starting this Monday.
You will be expected to start work from this Monday i.e 10th June 2015. We shall also be having an orientation on work ethics 7th June.
The team at Herdilia Company LTD, congratulates you heartily and wishes you all the best for your future decisions. We hope you will join us and partake diligently in our aims and objectives.
Awaiting your reply.
CEO, Herdilia Company LTD.
The following is the e-mail format for the Offer letter.
Dear (receiver name),
We have really enjoyed speaking with you and getting to know you over the course of the last few weeks. The team and I have been impressed with your background and approach and would love to formally offer you a position as a [job title] at [company name].
We can offer you a [$X] annual base salary [bonus and equity information, if equitable]. We offer [benefits details] and [number of days] of vacation per year. We can discuss start dates based on what is possible on your end, but we’d be excited to have you start as soon as possible [on XYZ date]. You have been very patient and cooperative throughout the selection process and we appreciate it.
Please let me know if you have any questions or would like to discuss the offer in more detail. Please feel free to get your queries cleared. We would be thrilled to welcome you to the team!