An employment contract is a formal letter written by an employer to his employee discussing the details of the contract that has been signed by the employee as a part of his joining the company. Employment contract letters are short and concise, and discuss only the details of the employee’s job and position. These letters are usually written with the intent of clarifying any doubts that the employee might have as well as informing him of any additional information about the work he has to do.
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Employment Contract Letter Writing Tips:
- Always be extremely clear with the details that you want to convey. There should be no confusion. The recipient should not be confused with the various things that are mentioned in the letter.
- Always congratulate the person for being the chosen applicant. This establishes a positive footing and a good note for the person to start his job on.
- Mention in your contract things like starting date, payroll, incentives, work ethics, upcoming events, conferences, department relations and reputations.
- Also give the individual a very brief but easy-to-understand overall idea of how the company functions, how it focuses on its work and how it achieves its goals.
- Establish all this and then end the letter. Do not elongate the letter in any way. Keep it short and sweet.
Employment Contract Letter Template
From,
____________
____________
____________
Date-
To,
____________
____________
____________
Subject: Employment joining details
Dear Mr./Ms_______,
We at ________ [Name of company] are pleased to inform you that after carefully considering your interview given on the __________ [mention date of interview], we have arrived upon a consensus that you will be our next _______ [mention designation]. We congratulate you on this achievement.
Your joining date would be the __________ [mention joining date]. The work day officially gets over at ________ [mention details of work day]. Your starting salary would be Rs. _________ a month [mention amount].
Kindly find enclosed all the other details in the attachment with this letter. We look forward to working with you.
Welcome to the ABC family!
Regards,
XYZ [Name and designation]
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Employment Contract Letter Sample, Email and Example/Format
Sample
From,
____________
____________
____________
Date-
To,
____________
____________
____________
Subject: Employment joining details
Dear Mr./Ms_______,
We at ABC are extremely proud and pleased to inform you that after carefully considering your application filed on the seventeenth of September, we have arrived upon a consensus that you will be our next Customer Sales Executive. We congratulate you on this achievement.
We at ABC have a strong work ethic when it comes to dealing with our consumers and maintaining their level of satisfaction. We believe every problem and difficulty can be resolved if there is the will to resolve them and the resources to support the confidence. We have an extremely strong an unshakable rapport between our six different departments, and we lay great stress on all our employees maintaining that rapport on individual level as well.
Your joining date would be the 1st of October, which is the approaching Monday. The work day officially gets over at half past five. Your starting salary, the further details of which are enclosed with this letter, would be Rs. 15,000 a month. We at ABC follow an Increasing Incentive Policy and we believe that once you start working for us, you, too, shall appreciate our work ethic and proudly represent our image.
Kindly find enclosed all the other details in the attachment with this letter. We look forward to working with you.
Welcome to the ABC family!
Regards,
XYZ [Name and designation]
Email Format
Dear ___________
With reference to your interview you had with us dated. 27/08/2010, we are pleased to offer you employment in our organization as a Customer Service Executive in CSD (Customer Service Department).
Your annual total cost to company will be of Rs. 1, 15,000/- (Rupees One lac and fifteen thousand only) the detailed breakup of the same is enclosed herewith Annexure –I. You will be on a probation period of Six months from the date of appointment. During this period, your services can be terminated without notice or without assigning any reason. Your probation period may be extended at the management’s discretion in the event of your performance / conduct is below acceptable standards. After the probationary period, your services can be terminated on giving one month’s notice in writing from either side or upon payment of one month’s notice pay in lieu thereof.
You will be required to work at the premises/offices as assigned by the management from time to time, and you will be liable to be transferred to other offices depending on exigencies of service.
In case you are agreeable to the terms and conditions as set out hereinabove, you are requested to sign the duplicate copy of this joining letter in token of your acceptance. We look forward to your dedicated efforts, excellent performance and commitment towards work and organization.
We hope that your professional association with us will be a rewarding and fulfilling experience.
Yours truly,
For ABC Ltd.
(Authorized Signatory)
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