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Employment Agreement Letter

Employment agreement letter is drafted to give employment assurance to a person who has been qualified for that particular job or vacancy on the basis of the stipulated test, interview or any such stages of recommendation and examination for that matter. The candidate becomes an employee in the firm normally after obtaining the employment agreement letter. The letter should specify aspects such as the salary, the employment period, if a permanent staff, then salary plus benefits the employee is going to get and allied factors should be specifically mentioned.

  • The letter should specify the conditions for work from both parties-employer and employee
  • The letter should underline the office time, nature of work etc in the letter
  • The letter should give the employee a fair idea regarding the salary, other benefits that he is going to get


Employment Agreement Letter Template

Use our free Employment Agreement Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.












Date: _____ (Date on Which Letter is Written)












Subject – _______________________(Mention the purpose)

Respected _______(Name)


Kindly note that this letter is to offer you this appointment letter for the post of ____(mention the post) in our company____(mention the name of the company) in subsequent to the test and interview held to test your skills and knowledge. We are happy to announce that your performance were upto the mark and we hand over this letter to you. Your post will be that of the ____(mention the post) and you are expected to execute all the responsibilities come under it and further all the duties that come under the title of it, you are expected to carry out in course of time. You are expected to join the office on _______(date) and we wish you all the best for your career.

Thanking you,

Yours sincerely,




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Employment Agreement Letter Sample, Email and Example/Format


Respected Sir/Madam,

We have pleasure to render you the appointment letter approving the suitability of your candidature to the post of Editor in our company for which you have applied. It is to our satisfaction that you have successfully completed the three stages of test and interview and we have pleasure in offering you this letter directing you to join the firm on 26th March. All the details including the office administration including the office time, working days, your salary, nature of work, other benefits. Your designation, career prospects, all these are mentioned herewith.


If you have any doubts regarding the terms and conditions underlined herewith, you are welcome to get back to us for further clarification and we are happy to help you.

Looking forward for a fruitful and long term relation with you.


Hope you will get back to me very early


Thanking you,




Name and signature


Email Format

This letter is addressed to employees who have been selected and to join company after accepting the agreement made between the company the employee. The companies’ higher authorities will write this letter stating all rules and regulations which is to be followed by the employee after joining the company. If the employee accepts all rules and regulations then he has to sign the agreement letter copy and look forward to join the company as an when required by them.

Dear, Mr. Brain

I Ms. Daisy J. Smith recruiting manager of Random Group of Companies Pvt. Ltd; hereby inform you that you have cleared all rounds of interview and hence got selected for the post of Research Manager with effect from 10th September, 2010 which itself is you’re joining date with the company. Our human resource manager who has taken your interview is very much impressed with your qualifications, confidence and pervious work experience. As you have already given the appointment letter from the company which states all details about your compensation, terms and conditions, other perks, and future growth given to you from the company. If you are satisfied with the mentioned terms and conditions and other aspects then please sign a copy of this letter and revert it back to us for further process. I expect you will prove us right for showing interest in you with this I wish great success in our company to you.

Yours Sincerely,

Ms. Daisy J. Smith

Recruitment Manager-Random Group of Companies Pvt. Ltd

2654 Sardis Avenue


Eagan, MN 55121


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