The contract agreement letter is meant to make between two parties for successfully implementing any contract. It can be anything from buying property to the distribution of something etc. The critical point is that both parties should be clear about the terms and conditions incorporated in the agreement letter of a contract to avoid any confusion in due course of time.
Whenever two companies make any such contract, they sign a specific agreement for proof and well-being of the business. The company which receives the order from the subsequent company has to write the agreement letter by the name of the company stating that they have accepted the order and ready to agree concerning the terms and conditions made by the company.
The company then assures the other company that they will provide them with the best possible service. Use the tips and samples provided below to write a contract agreement letter. It can be for employment, business contract, or any other contract between two parties. Below mentioned are the tips and agreement letter sample format.
Table of Contents
Contract Agreement Letter Writing Tips
- The contract letter should be clear about the terms and conditions involving both parties.
- The party’s interests should be well represented.
- The implications of the contract commodity, time, quantity, and quality all these factors should well specify.
- There should be provisions for violating the contract from the side of either party.
Contract Agreement Letter Template
Use our free Contract Agreement Letter to help you get started. If you need additional help or more examples, check out some of the sample letters below.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject – _______________________(Mention the purpose)
Respected _______(Name)
I am _____ (Your Name) and this letter is to highlight contract work of my house to the agency as the second party with a deadline of ___ year(mention the deadline) from now with an estimated target of ____(estimated price). The requisite amount for house construction will be delivered to the agency in five equal installments.
And if there is any delay to work and any impediments to the work on account of the fault from the agency, they are expected to bear the loss.
Thanking you.
Yours Sincerely,
______________
Name and signature
Sample Letter
From,
Gurumurthy,
IFL Constructions,
East Tambaram,
Chennai.
Date: March 25, 2017
To,
Baburaj,
Ramco Agencies,
West Tambaram,
Chennai.
Subject: Contract Agreement Letter
Dear Sir,
This agreement is to give the contract of my work for house construction to the agency as the second party. The total estimated cost of the construction will be around Rs 40,00,00, and as per the contract, the full responsibility of building and making it into a habitat fit from falls with the responsibility of the contracting agency. This includes giving wages, the supply of materials, its purchase, etc.
As per the agreement, I will disburse 20% of the total estimated amount in five equal installments, and the contracting agency is expected to convince me of the progress of the building in real terms.
As per the agreement, the full finish of the house will be done within one year, and by the end of December 2014, the house will be finished.
If there is any violation of this contract, it is at this moment made clear that the contracting agency will bear the loss in any term that may cause as a result of their malfunctioning or delay.
I hope this is agreeable to you, and if you find any doubt about this, you are free to contact me.
Yours sincerely,
Thanking you,
Yours sincerely,
Gurumurthy
Email Format
The following is an Email Format that must be followed while writing a Contract Agreement Letter.
To: name@email.com
From: name@email.com
SUBJECT: Contract Agreement Letter
Dear Mr./Mrs./Ms./____________,
We had submitted a tender along with the proposal for the maintenance of all your office computer hardware systems. We are very grateful to your company that you have accepted our proposal, and now your company is looking forward to making a one-year renewable contract with us.
As we have already received a copy of the contract from your side and all the terms and conditions are written in the contract were accepted by us.
As far as payment structure is concerned, we have already discussed this at the time of the meeting that we will charge you Rupees 50,000 per month, and the payment should be made till the 21st date of the subsequent next month.
But one issue which we had discussed at the time of the meeting is not the same in the contract that is we will provide you six services in a month, but instead of 6, it is written as 9 in the agreement. I wanted to discuss this topic with you so please can you arrange a meeting for this.
Regards,
______________.
Leave a Reply
You must be logged in to post a comment.