The regular purchase- sales, employer-employee, property owner-hirer on rent, all such regular transactions requires agreeing of at least two persons. Naturally many terms are required to be included in each type of transactions when they are drafted on paper, it forms terms of the agreement and the paper on which it is written with mutual consent forms the agreement. The letter required to be drafted for making such an agreement is the agreement letter. The business transactions between two businesses are always under contract and in the interest of both the parties. In case you are ordered something and require material, confirm the arrangement by writing a letter and wait for the response so that there are no issues in the future. This is one best way to formalize verbal requests and also protecting both the parties.
The sample agreement letter can be made to ensure the terms and conditions and provisions underlined in the legal documents being carried out to the satisfaction of the parties as per the agreement. Explain in detail all the clauses and provisions least there may not be any scope for doubts and ambiguities between the parties. Make specific the matter of expenses- both item wise and payee. It is also important to note that you should make available two copies of the letter of agreement and both parties should sign it as a token of agreement and approval of the terms and conditions laid out in the letter of agreement.
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Sample Agreement Letter Writing Tips
- Use simple language and the reader should be able to understand the draft both by word and spirit
- The important point is that if you feel that the professional help is essential, don’t hesitate to hire an advocate to prepare the draft and this may ease your task
- Make it a point to explain all terms, conditions, and contingencies in detail.
- Make necessary changes
- Submit a final document to all parties so that there is a written record.
Sample Agreement Letter Template
Use our free Sample Agreement Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject – _______________________(Mention the purpose)
Respected _______(Name)
I ____(Name) am finalizing the agreement to take ____ kgs( Mention the quantity) of ______ to our hotel at (place) _______(mention the time period). The term of the contract is initially for ____ years (Mention the number of years) and if everything in the contract goes well then let us mutually decide to continue with the contract.
Hope you will get back to me very early.
Thanking you.
Sincerely,
Name and signature
Sample Letter
To:
Edward Hutt
Sales Manager
Hula Agro society Co.
2940 Boston
From:
John Talby
Procurement
Mostell Hotels
3390 Denver
Dear Mr. Edward,
I am happy to do business with your firm of providing 500 kgs of chicken to our hotel in Denver every day. The term of the contract is initially for two years and if everything in the contract goes well then let us mutually decide to continue the contract.
We need 500 kgs of fresh chicken, properly packed to be delivered to our hotel premises before 7 am every day. The chicken should be fresh and neatly dressed. As per our agreement and market price we will pay a minimum standard price of Rs 100 per kg and as per the market fluctuations we will pay 50% of the hike price since we are taking chicken in bulk quantity.
An advance payment of 50% will be paid out to you on the 5th of every new month by cash or cheque. This will go on smoothly, and if either party finds the service of the other dissatisfactory or not coming up to the expected level, then either can terminate the contract with a month’s notice.
Any disputes arising out of the agreement shall fall under the jurisdiction of Dalhousie High Court, and if you have any doubt regarding the clauses and provisions added therein, you are free to contact me. And if you agree with the terms and conditions which we have mutually decided upon and stated in the legal draft as a token of approval please sign it.
Thanking you,
Yours sincerely,
John Tolby
Email Format
The following is an Email Format for Sample Agreement Letter
To: name@email.com
From: name@email.com
Subject : Agreement letter for____________
Respected _______(Name)
I ____(Name) am finalizing the agreement to take ____ kgs( Mention the quantity) of ______ to our hotel at (place) _______(mention the time period). The term of the contract is initially for ____ years(Mention the number of years) and if everything goes smoothly then let us mutually decided upon to continue the contract.
Hope you will get back to me very early.
Thanking you.
Sincerely,
Name and signature
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