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Letter for Requesting Payment

The objective of writing this letter is to request for payment from your customer. Sometimes customers forget to make the payments for whatever reason, so it is always advisable to send a written document to remind them. By doing this, you will be expressing your professionalism and customer will also respond promptly to action.

  • First and foremost it is vital to be courteous and sincere while writing a request letter for payment reminder.
  • You must mention your urgency in getting the dues settled for account purposes
  • You must be straightforward in stating the purpose of the letter
  • Do express your gratitude in advance for the dues settlement
  • Once you are through writing the letter, please recheck the same for spelling mistakes.

Letter for Requesting Payment Template

Use our free Letter for Requesting Payment to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

 

To,

_____________________
_____________________

Date (Date on which letter is written)

From,

________________
________________

Sub:_______________________________________

Dear ______________________,(Sir/Ma’am)

This is to bring to your kind attention that we have still not received our payment for the  period _____________(Specify time frame). The amount due is _______________(Specify amount). I am also attaching invoice for the same for your consideration.

I would be really thankful to you if you could settle our dues at the earliest. Our account department needs to prepare the balance sheet for the accounted month and its only your payment which is outstanding. Kindly do the needful at the earliest.

Hope to get a prompt reply from you.

Yours sincerely’

 

(______________)

 

Download Template (Doc and PDF)

Word Filepdf

Letter for Requesting Payment Sample, Email and Example/Format

Sample

To,

_______________
_______________

Date (Date on which letter is written)

From,

_____________
_____________

Sub: Reminder of payment

Dear Mr. Williams,

We would like to bring to your kind attention that your payment $4000 is outstanding with us for the account period March – June. Though you have always been prompt in making payments, but this time we regret to inform you that we have not received the payment for the past three months. I am also enclosing the invoice with this letter. You can check up with your accounts department regarding the same.

I would be really thankful to you, if you could look into the matter personally and settle our dues at the earliest as we need to prepare the balance sheet for the accounted month.

Hope to get a prompt reply from you,

Yours sincerely,

 

John D Costa

Account Manager

 

ABC Inc.

 

Email Format

If you want to request a payment from someone then writing a letter is good way. A letter for requesting payment must be written in such a way that it will still have the tact needed to maintain professionalism. A few considerations must be done in order to make your request granted promptly. If you are writing this kind of letter, here is a sample for you.

Dear Anthony,

This letter serves as my notice that I am asking for the payments for the accounts for March 2010, having a credit of $3000. I have constantly waited for this sum of money for a couple of days and it has affected my work. Feel free to check the invoice (no.567) that is attached herewith and we have not had any payment received for this. Please pay the said amount in a month time and it will surely be a big help,if not an interest will be charged at 5% in each month.

Discard this letter if payment is already made. I am positve for doing more business with you. Waiting for your reply.

Sincerely Yours,

Mr. John Stone

General Secretary,

 

DataFont Co.

 

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