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Request Letter

What is the Request Letter?

Any kind of matter that requires polite and humble request can be put forward by means of writing a request letter. The request can be related to anything like seeking for the information, favor, permission etc. You can also draft such a letter in order to request a recipient for meeting, holidays, jobs etc.

  • If you are a fresh graduate, then you may write a request letter for a job interview.
  • If you are an employee, then you may write such a letter to ask for the promotion.
  • If you are a student, then you may write such a letter to ask for any kind of information related to the university or a college.

There are many other types of letter, that may fall under the category of the request letter like:

  • Announcement letter,
  • Persuasive letter,
  • Cover letter,
  • Friendly letter,
  • Cancellation letter,
  • Maternity leaves letter,
  • Love letter,
  • Petition letter,
  • Invitation letter, etc.

All these letters, sometimes fall under the category of the request letter because you can find a tone of a request in such letters. Request letters fall under the category of formal as well as informal letters. If you are using a formal style to draft such a letter, then it is advisable to include complete details about yourself and the recipient.

Some or the other day in your life, you may come across the time when you have to ask something from someone. If you know the right way to draft such a letter, then it can become easy for you to achieve the things that you intend to get.

What is the main objective of drafting a request letter? Depending on the objective, you can decide the length of a letter.

How to draft a letter of request?

  • It is very important for you to know your audience when it comes to drafting a request letter. This can make it easy for you to decide over the content of a letter.
  • Why are you writing a request letter? It is very important for you to write an answer to this question in your request letter. Determining your purpose can make it easy for you to draft a letter.
  • How is your relationship with the recipient? Depending on an answer to this question, you can select the style and tone of the request letter.
  • In order to write such a letter, you can adopt direct as well as an indirect style.
  • If you are selecting a direct style, then it is important for you to write straight to the point without exaggerating. Further, you can give an explanation that supports your request and can send a letter in a polite manner.
  • If you are selecting an indirect style, then you need to begin your letter graciously. You can also add reasonable arguments and background information to support the content of your letter.
  • Generally, an indirect writing style is adopted when you are expecting a negative reaction.
  • You can start writing such a letter by first adding your address and then the address of a recipient. After this, you should add the date without fail.
  • Add salutation, keeping in mind the relationship that you share with the recipient.
  • In the beginning of the request letter, it is important for you to get directly to the point. What you are requesting for? Give answer to this question, in the beginning of a letter.
  • Why are you requesting something? Giving an answer to this question can support the beginning of a letter.
  • You can also add some additional information related to the subject matter if required.
  • While closing the letter, it is important for you to mention whether that the recipient can get in touch with you as and when required.

Tips to follow – To write an effective request letter

Take your own time, when it comes to writing a request letter. Sometimes, a request letter can change your life if you get a positive response. While composing such a letter, it is important for you to keep few tips in your mind:

  • It is advisable to not write a request letter that is self-centered, but at the same time don’t hesitate to make a request. In this type of a letter, it is important for you to focus on a recipient in order to get a positive reply.
  • Preparing an outline can make it easy for you to draft a request letter. You can also enclose all the related documents, with your request letter.
  • Are you writing such a letter to the person with whom you haven’t spoken yet? If yes, then in the beginning of a letter it is essential for you to introduce yourself.
  • How do you know the reader? Clearly give an answer to this question in your request letter.
  • Once you are done with introducing yourself, start stating the main purpose of writing a request letter. It is essential for you to be straightforward, rather than adding the irrelevant details.
  • Be direct, but not blunt while drafting such a letter. Your main objective should be to put forward a request in the best possible manner.
  • Write a request letter in a courteous manner and give enough time to the reader to respond to your request. You can make use of the persuasive language while writing a request letter and ensure that you make a reasonable request.
  • Requesting is not begging! Try to understand the difference between requesting and begging. You should also never apologize to make a request.
  • It is also not suggested to threaten the reader while making a request via request letter. Be thankful to the reader for considering your request, before closing the letter.
  • Always add your contact details, so that a recipient can find it easy to get in touch with you, as and when required.
  • If a reader fulfills you request, then don’t forget to write a thank-you letter within a week.

Request letter format

  • Add your name and address
  • Add name and address of the recipient
  • Add date
  • Add subject line
  • Add salutation
  • Add introductory lines in the first paragraph
  • Add request detail in the second paragraph
  • Add intimation for the further communication in the third paragraph
  • Add closing salutation
  • Add signature
  • Add your first and last name

Job Promotion Request Letter

Last Updated On May 15, 2020 By Letter Writing Leave a Comment

This letter is written by an employee of a company to his employer requesting for a promotion. As an employee one can bring to one’s employer’s consideration all your achievements and competencies through this letter. You must keep your request straightforward if you think you deserve this promotion. Through this letter, you will be professionally […]

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Settlement Release letter

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A settlement release letter is a letter which is written to settle a dispute and to avoid going to the court. Either of the disputed parties can write a full settlement release letter.  Usually, the party having a faulty part in the dispute is the one who releases a settlement letter. This letter contains all […]

Filed Under: Cancellation Letter, Payment Letter, Release Letter, Repair Letter, Request Letter Tagged With: New Letters

Letter for Requesting Payment

Last Updated On October 26, 2020 By Letter Writing Leave a Comment

A letter for requesting payment is written when a client or customer fails to make payment for delivered goods or services as agreed with the supplier.  Such a letter is written by a supplier or manufacturer providing the goods or services. This letter is addressed to the client or customer. A letter for requesting payment […]

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Change of Address Request Letter

Last Updated On March 24, 2020 By Letter Writing Leave a Comment

Sometimes circumstances force us to change our residence from one place to another. At that point in time, it becomes crucial to inform everybody regarding the change of address. This type of request letter is written to most banks or government authorities to keep them updated on your information. By informing them, you are making them […]

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Request Letter Format

Last Updated On March 24, 2020 By Letter Writing Leave a Comment

A request letter is a formal letter written by anyone to request a concerned company or authority for documents, certificates, samples, or quotations. It is a formal letter which is written to ask a specific item, and hence, it has to be polite and humble since the receiver will be doing you a favor. Be humble […]

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Request Refund Letter

Last Updated On March 24, 2020 By Letter Writing Leave a Comment

The objective of writing this letter is to request a refund from a company from where you have purchased a product. The reason behind the return can be either a quality issue or dissatisfaction with the product or service you have taken from the company. Through this letter, you can firmly put forward your point […]

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Request to Waive Bank Fee

Last Updated On March 24, 2020 By Letter Writing

A request letter to waive bank fees is written by the customer of a bank to bank authorities requesting them to waive the bank fees for various reasons, as may be illustrated. A bank fee may be accumulated in the account of a customer for receiving a service that is not a routine bank function. […]

Filed Under: Request Letter Tagged With: Bank Fee Waiver Letter, Bank Fee Waiver Request Letter, Letter Requesting Bank Fee Waiver, New Letters

How to Write a Request Letter

Last Updated On June 10, 2021 By Letter Writing Leave a Comment

A request letter is written on any occasion when someone wants to politely ask for information, a favor or permission for a particular matter. It is an official document that shows the intention of requesting something like a document, details, permission or assistance. It is written by an individual or entity.  Such a letter is […]

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Sample Loan Request Letter

Last Updated On March 3, 2020 By Letter Writing Leave a Comment

A loan request is written by a bank’s customer or employee and addressed to the bank manager, human resource manager or direct employer. A loan request letter is important to sell the business idea or investment to the lender. It is a formal request that shows how you plan to use the money and helps […]

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Request Letter for Experience Certificate

Last Updated On March 3, 2020 By Letter Writing Leave a Comment

A request letter for experience certificate is written by an employee who is leaving the current employment after a contract termination, relocation or promotion to another job. Such a letter is addressed to the employer, a boss or a supervisor of a project. A request letter for an experience certificate is important to notify your […]

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