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Appreciation Letter

What is an Appreciation Letter?

The appreciation letter is written when you want to express appreciation to another individual. In other words, it is also called as a letter of thank you. This letter can be written in two formats:

  • Business letter format
  • Personal letter format

The basic thing about an appreciation letter you need to know is that it should not exceed more than one page.

Tips to Create an Effective Appreciation Letter

Generally, an appreciation letter is written to express gratitude towards a person who has supported you during tough times. It is worth to gratify the support and kindness you receive from a particular individual because it helps you to pass the toughest terrains of life.

Here are few tips that can help you to show your gratitude by drafting a well-documented appreciation letter:

  • It is important to deliver thank you note at the right time.
  • An immediate response is always admired.
  • In the starting of the letter itself, it is important to address a person whom you want to heartily say thank you.
  • State the reason behind showing your gratitude.
  • Express the moments when reader proved to be helpful to you.
  • Say no to flowery language.
  • Fancy fonts are not appreciated.
  • Make the reader feel special for his or her good deeds by showing your appreciation and not by showing your creative style of writing.
  • Make use of admiring words and not the words that are difficult to understand.
  • Exaggerating too much can make the reader feel as if you are lying.
  • Write an appreciation letter tactfully so that it can become easy for you to strengthen your bond with the reader.
  • Give your regards and close the letter with the positive note.

Appreciation Letter – Written for Several Personal Occasions

It is known fact that the appreciation letter is written in many forms. Several occasion where appreciation letter is written are like:

Appreciation or a thank you letter to a teacher

Children of all ages can write this letter to the teacher because he or she plays a major role in your life. After parents, teachers play an important role in shaping the future of a child. If the age of a child is small, then parents can write a thank you letter to a teacher.

Appreciation or a thank you letter for hospitality

Hospitality can be for anything like going for a night stay at friend’s place or attending a dinner party and many such things. If you enjoyed the hospitality of the host, then it is worth sending an appreciation letter to that individual.

Appreciation or a thank you letter to a day care service provider

When parents are at work, such service providers play a major role in taking care of the youngsters. If you appreciate their services, then don’t feel shy to write a thank you letter or an appreciation letter.

Appreciation or a thank you letter to a pet sitter

Pet sitter is a person who takes care of your pets. Such an individual deserves thanks because he or she plays an important role in nurturing your pet. Sending an appreciation letter to such an individual is a good way to appreciate their efforts for taking care of your family pet.

Reasons for writing such a letter differs from person to person. Above mentioned are few personal style of an appreciation letter and personal letter format can be used to write such letters.

How to Write a Letter of Appreciation?

Writing a Letter of Appreciation – First Way!

  • Delaying is not allowed – You should say thank you soon after attending a particular event or a party or soon after taking a favour from anyone. Delaying is not allowed because sending letter at the right time shows your etiquettes.
  • Using right letter format is important – In case, you want to appreciate efforts of any individual within your professional background then it is advisable to make use of formal letter format. The personal letter format can be used when you know the reader personally. Show your polite greetings in any format, you use.
  • Salutation is necessary – Now whether you are writing an appreciation letter to your friend or business associate, it is important to include the salutation.
  • State the purpose of writing a letter – In the initial paragraph itself, you need to state the purpose of writing a letter. It is important for the addressee to know the reason in the beginning itself or else reading a letter can prove to be a boring task.
  • Conclude sentence – Your conclude sentence should again show your gratitude towards the reader.
  • Sign off – Sign off by adding proper salutation. If you are writing a personal letter then make use of salutation like Love, Yours truly etc. in a case of formal appreciation letter you can use salutation like Best regards, Respectfully etc.
  • Do proofreading – Proofreading is important to dig out any kind of grammatical or typo errors.

Writing a Thank-You Letter after a Job Interview – Second Way

  • Be quick – Definitely, you can’t send thank you letter after one or two months of the job interview. It is important to be quick if you want to create an excellent impression on your employer. Three days is the ideal time to send such a letter after an interview.
  • Enter right salutation – It is a formal style of letter and so it is important to include the title in the salutation.
  • Express your gratitude – It is important to express your gratitude in the beginning of the letter itself. You can show gratitude by writing sentences like “thank you for taking out time for our meet”, “thank you for discussing particular matter” etc.
  • Show your interest in continuing relationship – While closing your appreciation letter it is important on your part to show interest in continuing the employer and employee relationship.
  • Add your contact details – Add your contact details tactfully in order to welcome future conversations.
  • Add your signature – After concluding your letter with the proper salutation, you should not forget to sign the letter. You can also add your full name before signing the letter.
  • Do proofreading – Proofreading is important to dig out any kind of grammatical or typo errors.

Employee Appreciation Letter Sample

Last Updated On May 14, 2020 By Letter Writing Leave a Comment

The objective of writing an appreciation letter to the employee is to acknowledge him for his achievements and hard work. It is with the sheer dedication of employees only that an organization reaches heights of success. Therefore, it is a professional gesture on the part of the employer to appreciate his employees for their achievements. […]

Filed Under: Appreciation Letter

Business Appreciation Letter

Last Updated On April 11, 2020 By Letter Writing Leave a Comment

An appreciation letter is written to praise the concerned person for any success. It can be formal and informal both. The reason for writing such a letter may be different, but the motive or aim for writing is the same that is to appreciate good performance and work. The appreciation letter is written by a […]

Filed Under: Appreciation Letter

Retirement Appreciation Letter

Last Updated On April 3, 2020 By Letter Writing Leave a Comment

The most difficult part of an individual’s job career is to leave the organization at retirement age. This is because apart from professional relationship, we also develop a personal and emotional bond with our team members. Any employee who spends his whole life in any organization feels very lonely when he leaves the office permanently due […]

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Appreciation Letter for Performance

Last Updated On January 13, 2020 By Letter Writing Leave a Comment

A word of appreciation means a lot in the professional world. Working in high-stress environments, dealing with heavy workloads, and impending deadlines can reduce the confidence and enthusiasm of the employees. Hence, having a confident workforce that can handle stress well is pivotal to the success of any enterprise. This is the reason why encouragement […]

Filed Under: Appreciation Letter

Appreciation Letter to Vendor

Last Updated On January 10, 2020 By Letter Writing Leave a Comment

The objective of writing this letter is to thanks that special person who plays a significant role in increasing the productivity of your organization, and he is none other than your vendor who takes pains in completing your projects on time by offering timely help using supplies etc. Though he is getting paid for his […]

Filed Under: Appreciation Letter

Appreciation Letter to Conference Speaker

Last Updated On January 6, 2020 By Letter Writing Leave a Comment

Doing business creates a workplace environment where people are so busy with their work that they can think about nothing other than work. To get a business running successfully, the project holder has to give lots of presentations which are highly appreciated by the colleagues who attend the conference. A conference is a place where […]

Filed Under: Appreciation Letter

Appreciation Letter

Last Updated On January 2, 2020 By Letter Writing Leave a Comment

Appreciation letters are written to express your gratitude towards the other person on his achievements or contribution. They can be written in any situation, whether it is personal or professional. Mostly appreciation letters are considered as kind professional gestures in which an employer or an employee appreciate the other person for his contribution. By appreciating […]

Filed Under: Appreciation Letter Tagged With: Appreciation Letter, Appreciation Letter Example, Appreciation Letter Format, Appreciation Letter Sample, Appreciation Letter Template, Examples of Appreciation letter, Letter, Sample Appreciation Letter

Appreciation Letter to Teacher

Last Updated On January 2, 2020 By Letter Writing Leave a Comment

Teachers play a vital role in the life of our children. Like an artist paints a blank canvas, turning it into a masterpiece, the impression a teacher makes on young minds goes a long way in shaping their personalities. The role of a teacher is vital when you consider the fact that they mold the […]

Filed Under: Appreciation Letter

Appreciation Letter for Project Completion

Last Updated On December 25, 2019 By Letter Writing Leave a Comment

The situations may vary for writing an appreciation letter,. Still, the objective will be the same, i.e., to encourage someone on his achievements and motivate him to keep up the spirit. It is considered to be an excellent gesture to appreciate someone for his good deeds. By doing so, you are increasing the self-confidence of […]

Filed Under: Appreciation Letter

Sample Business Appreciation Letter Template

Last Updated On August 29, 2018 By Letter Writing Leave a Comment

The objective of writing a business appreciation letter is to express your appreciation towards the other business organization and its employees for the successful completion of a project as well as good performance. By doing this, an organization expresses its professionalism which is very helpful in maintaining a long-term positive relationship with the other organization. […]

Filed Under: Appreciation Letter Tagged With: Business Appreciation Letter Example, Business Appreciation Letter Format, Business Appreciation Letter Template, How to Write a Business Appreciation Letter, Sample Business Appreciation Letter

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