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Donation Letter

What is a Letter of Donation?

Are you planning to give a donation or requesting someone for giving a donation? In both the scenario, you need to write a letter of donation. For instance, you want to donation your property to a charitable trust then you need to write the donation letter by giving your personal details.

There are many charity firms that plan to send a donation letter to a different audience, in order to meet certain social cause. It is important to select the right audience to send such a letter because this can help you to get the more positive response. While sending such a letter, it is important for you to not make use of an overfriendly tone.

Features of the Donation Letter

Is your social cause, effective enough to get a good support? If yes, then don’t hesitate to write the donation letter. It is not always easy to convince the potential donors. Below mentioned are the few features of the donation letter by following which, you can write a good letter:

Address the letter properly

Do you know the name of a person to whom you are writing this letter? If yes, then do mention the name of a person while writing a salutation. It is always better to write, “Dear Mr. X” then writing “Dear Supporter”. This can allow you to add personalize touched to your letter. You can add information related to the donor like name, address, history of donation etc.

Give attention-grabbing start to your letter

How will you grab the attention of a reader in the beginning of a letter? It can be done by:

  • Stating a related story
  • Adding few question
  • Explaining the situation related to charity
  • Giving details about your mission
  • Stating your vision

This can make it easy for the reader, to know the mission behind your charity work.

 Give details about the last donation result

It is important for the reader to know whether their previous donation proved to be useful or not. In your donation letter, let the reader know that their donation previously proved to be very helpful. Before asking for an another donation, it is important to acknowledge the reader for their previous contributions to your charity organization.

Talk about specific program or project

Is your charity organization working on multiple projects? If yes, then it is important for you to mention the detail about a particular project for which you need a donation. There is no point in adding information about all charity projects. Giving details about all projects can confuse the reader. You should state the complete story about a project for which you need a donation.

Be thankful to your donor

If you are writing a donation letter, to a previous donor then it is important to you to be thankful for previous donations. Let the donor know that he or she is important for the contributions made. Mention in the letter that even in future, your charity organization needs his or her assistance to accomplish a particular social cause.

Explain the social cause

If you want the donor to continue with the donations, then provide them the detail information about the social cause.  While explaining the social cause, it is important for you to mentioned details about the needed donation amount. For example, the donation of $50 can serve the needs of a single child related to the food and clothing. Mentioning such intricate details can make it easy for the reader to take decision-related to the donation.

Explain consequences of not receiving the donation

How badly your charity program will get affected if you don’t receive the donation? Give answer to this question in your letter so that reader can easily take the decision related to the donation.

Be thankful to the reader

Whether your reader is your donor or not, it is important for you to be thankful in advance for taking a time to read your donation letter. You can also assume that reader will give the donation and can be thankful to him or her in advance.

Repeat the importance of donation

In the end of the letter, it is important for you to let the reader know the consequences of not acting to the donation letter. Explain the reader in short that their contribution is useful.

Tips to Write a Donation Letter

Select your audience carefully

Before starting with the donation letter, it is essential for you to select your audience carefully. Your target audience should be the people who can successfully contribute to the required amount of donation. You can’t ask for $500 donation to the donor, ranging between $50 to $100.

Write letter in friendly tone

Make your donation letter look friendly because a friendly letter can always to be convincing. Understand the difference between being friendly and over friendly. Don’t think about including technical terms in such a letter. Make your letter readable by using decent language.

Make the letter look reliable

Writing your name and adding the authorized signature is important at the end of the letter to make it look reliable. Make use of real stamps and labels. Labels are considered to be better than peek envelops.

Suggest the donation amount

Don’t feel shy to include the amount of donation in such a letter. Clearly specify the donation amount you need, so that reader can find it easy to take decision related to the donation.

Follow-Up on the Donation Request

Posting a donation letter does not mean that your duty is over. It is important for you to follow-up by making a phone call to the donor. A Phone call can add a personal touch and can make it easy for a donor to know the importance of donation.

Writing a donation letter and making a follow-up can put a great impact on the reader. While making a phone call to the reader, don’t try to get too personal. If required, again provide the detail information related to the donation.

Donation Letter Template

Last Updated On May 11, 2020 By Letter Writing Leave a Comment

A donation letter is also termed as a fundraising letter and is written for charity.  Donation letters are categorized into two types. One is a Donation Request Letter, and the other is a Donation Thank–You Letter. The first category may be either financial or non-financial. For example, a letter may be written to collect clothes for Tsunami victims. […]

Filed Under: Donation Letter Tagged With: Donation Letter Example, Donation Letter Format, Donation Letter Template, How to Write a Donation Letter, Sample Donation Letter

Personal Donation Letter

Last Updated On September 7, 2018 By Letter Writing

One should write a personal donation letter to raise funds for a socially relevant cause. This type of letter is also called as a fundraising letter. You can address it to a known or an unknown person or group. In this letter, you need to send a request to the recipient to donate the funds. As […]

Filed Under: Donation Letter Tagged With: New Letters

Letter asking for Donations

Last Updated On September 17, 2018 By Letter Writing

When you are in need of or when you are seeking financial support either for hosting any programs or for some charity works, etc., then you have to write letters regarding the same for donations. If you are very much low in funds, then it is a must that you must seek for contributions to […]

Filed Under: Donation Letter Tagged With: New Letters

Hospital Donation Letter

Last Updated On September 17, 2018 By Letter Writing

Obtaining donation is a big task and might need a lot of efforts on your part to acquire the optimum amount of donation required for your cause. If the contribution is required for the construction of a new wing in a hospital or getting better technology for the treatment of patients, donors would be more […]

Filed Under: Donation Letter Tagged With: New Letters

Donation Acceptance Letter

Last Updated On September 17, 2018 By Letter Writing

A donation can be made in various forms, either in the form of financial donation or physical amenities. An Organization that receives a donation must always make it a point to let the donor know that their donation has been accepted and appreciated. This makes the Donor feel more connected with your organization and motivates […]

Filed Under: Donation Letter Tagged With: New Letters

Work Donation Request Letter

Last Updated On September 7, 2018 By Letter Writing

Sometimes while asking for donations, one needs to approach a company for contributions and volunteers. Therefore, a work donation letter is written to request for a donation from a company for a social cause. These days companies prefer to donate to avail certain benefits. Therefore, you can through this letter, make the companies make a donation. […]

Filed Under: Donation Letter Tagged With: New Letters

Donation Letter to Library

Last Updated On September 17, 2018 By Letter Writing

Now we are living in a world where the importance of libraries is topsy-turvy. People nowadays with the help of technology gains knowledge by escaping from going to the libraries. Nevertheless, there are people who still understand the value of the library in their need of reference to some books or for gaining knowledge. Thus […]

Filed Under: Donation Letter Tagged With: New Letters

Donation Letter to Foundations

Last Updated On September 7, 2018 By Letter Writing

Typically, foundations are organizations that donate money to a required entity. These organizations have their staff, contacts and BODs that approve to the Donations. There are trillions of money to be donated by thousands of foundations. This kind of donations can be used to: Fund educational programs; Build or renovate new office spaces; Purchase new […]

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Donation Solicitation Letter

Last Updated On September 14, 2018 By Letter Writing

Donation Solicitation letters are written by people who are in need of or seeking for donations either for hosting any programs or for some charity works, etc. If you do have any ideas or suggestions about how the donations must be made, then it must also be included in the letter. So if you have […]

Filed Under: Donation Letter Tagged With: New Letters

Tax Deductible Donation Letter

Last Updated On July 17, 2018 By Letter Writing Leave a Comment

A tax deductible donation letter is a letter which is written with an aim to get economical gain from the one who reads it. This letter is to be written in appealing language so as to create a positive impact on the reader. This letter is generally written by any member of social service clubs […]

Filed Under: Donation Letter Tagged With: ax Deductible Donation Letter Example, ax Deductible Donation Letter Format, ax Deductible Donation Letter Template, How to Write a ax Deductible Donation Letter, Sample ax Deductible Donation Letter

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