Donation Solicitation letters are written by people who are in need of or seeking for donations either for hosting any programs or for some charity works, etc. If you do have any ideas or suggestions about how the donations must be made, then it must also be included in the letter. So if you have prepared one good donation letter, then it can be used in your future too which will make the job easier for you during that time than doing it from first.
In case, if you are not sure enough to write a donation solicitation letter alone, then it’s better not to write it or seek someone’s help in doing the task than making it an utter flop. Because, since it’s a matter of donation, the letter must be written with utter care. The green signal of the recipient on whether to respond with a donation or not lies in the letter which you are forwarding to them; it is always better to send a letter with full details to avoid further confusions and misunderstandings.
Tips to write a Donation Solicitation Letter
- Keep your letter formal and to the point.
- Tell them that their donation can help you in many ways.
- You must always conclude your letter by thanking the recipient for their time and consideration in reading the letter.
- The letter before forwarding must be rechecked for any grammatical or spelling errors and must be corrected, if necessary.
Template
Use our free Donation Solicitation Letter inorder to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
________
________
________
Date________(Date on which letter is written)
To,
___________
___________
___________
Subject: Donation Solicitation Letter
Dear___________(Sir/Madam),
I ___________(name of the sender)am writing this letter to you on behalf of _______(name of the organisation), an organization that is working for the ________(aim of the company). __________(mention your plea).
Your donation will bring us closer to our goal of ________(mention the about). You can be a part of this project by supporting us with a _________(suggest the amount)donation. We are happy and very much delighted to acknowledge your donation on our website and at our numerous events that are to be followed.
I would lastly like to thank you for your time and consideration in reading this letter. In the case you have any clarifications about our organization, the project or our management policy, then please feel free to contact me at the address given above or at Email id ____________(email address)
Looking forward to a positive response.
Thanking You,
Yours Truly,
(Name and Signature of Sender)
Sample Letter
From,
Joe Rahul,
Director,
Housetown Rollerpark Committee,
Hosur,
Banglore.
March 15, 2017
To,
Advaidth Mohan,
Administrator,
Mitel Company,
Madiwala,
Banglore.
Subject: Donation Solicitation Letter
Dear Mr. Advaitha,
I, Joe Rahul, am writing this letter to you on behalf of the Housetown Rollerpark Committee, an organization that is working for building a new public children’s park in our community. We estimate that today there are almost 93 kids in our town, according to the investigations that we have done on our part. I am very much happy and delighted to let you know that our organization is very much dedicated to the process of making that happen, but for that, indeed, need your help.
Are we planning to have the work done with a budget of? 1,00,000. We are quite sure that your donation can help us to move closer to our goal above of? 1,00,000. As I have mentioned earlier, our community is very much excited and eager to see this project happening and attain its goals. You can be a part of this good deed by supporting our community by proving us a small amount as a donation. I assure you that you will be rewarded for the same at the programs that are to be followed.
I would lastly like to sincerely thank you for your time and consideration in reading this letter. If you have any queries or clarifications that must be cleared regarding our organization, our policy, or the project itself, then please feel free to contact me at the address given above or at my mail id joerahul@gmail.com.
Looking forward to a positive response from you.
Thanking You,
Yours Truly,
Joe Rahul.
Email Format
The following is the email Format that must be followed while writing a Donation Solicitation Letter
To:name@email.com
From:name@email.com
SUBJECT: Donation Solicitation Letter
Dear Mr./Ms/Mrs.__________(Name of the recipient),
I ___________(name of the sender)am writing this letter to you on behalf of _______(name of the organisation), an organization that is working for the ________(aim of the company). __________(mention your plea).
Your donation will bring us closer to our goal of ________(mention the about). You can be a part of this project by supporting us with a _________(suggest the amount)donation. We are happy and very much delighted to acknowledge your donation on our website and at our numerous events that are to be followed.
I would lastly like to thank you for your time and consideration in reading this letter. If you have any queries or clarifications regarding our organization, our management policy, or the project itself, then please feel free to contact me at the address given above or at Email id ____________(email address)
Looking forward to a positive response.
Best Regards,
(Name of the sender)