A Donation Decline Letter is a reply letter on personal request. This letter is evidence that the sender of the letter has considered our request mentioned in the prior conversation and considered the subject as a matter of donation but has decided against the same. Since a Donation Decline Letter is declining the offer of extending help it needs to be in a humble tone and in a polite manner rather than in a manner that may be deemed unnecessarily rude by the receiver of the letter.
Along with a humble tone, the sender of such a letter needs to ensure that the reason for declining the request for donation has been mentioned and made politely clear in the body of the letter. The writer may quote any reason from the then current fiscal deficiency to a recent donation to the related field of operation. The reason needs to be true to ensure that the receiver understands the thought behind the declining.
Tips To Write A Donation Decline Letter
- Make sure the letter is short and to the point.
- State cleary your defense of rejection and it is your wish if you want to mention the reason.
- Appreciate the sender by complimenting them.
- Wish the best as it is a formal and humble mannerism of your to be reflected upon.
Template
Use our free Donation decline Letter to help you get started.
From:
__________
__________(Your Address)
__________(Your Phone number),
__________(Your Email I.D.)
Date:
__________(Designation)
__________(Organization)
__________(Department)
__________(Office address)
Subject: Regretting to inform our unavailability
Dear (name),
This is in reference with your letter dated (date) from your organization regarding the donation. First let me congratulate you for the wonderful work your organization has taken up. I was really impressed to read that your foundation has under taken to help those affected in the recent floods, and you provide food, clothes, and books to the needy.
It’s with great regret that I decline to donate anything to the organization at this time. Believe me, I am really feeling bad at this time declining your request for donation as I had already donated to another organization who approached prior to you. They are also into a good cause and I gave them the funds.
I assure you that next year I would donate to your organization as now I do not have enough funds because of the economic slowdown. Every year I make it a point that I donate some amount and this year I donated that to ________ organization.
I am extremely sorry about this and hope that you get enough funds from others for your cause and wish you all success.
With best wishes,
Yours sincerely,
Name,
Signature
Sample Letter
From,
Ratkim Payne
West Street
New Delhi
89067521
RP@xyz.com
Date: 16 March 2017
To,
Debaditya Bhowmik
Thaliatharla Co.,
Accounts Department
West Bengal
SUBJECT: Regretting to inform our unavailability.
Dear Debaditya,
This is in reference to your letter dated (date) from your organization regarding the donation. First, let me congratulate you for the wonderful work your organization has taken up. I was really impressed to read that your foundation has undertaken to help those affected by the recent floods, and you provide food, clothes, and books to the needy.
It’s with great regret that I decline to donate anything to the organization at this time. I am feeling bad at this time declining your request for donation as I had already donated to another organization who approached you. They are also into a good cause, and I gave them the funds.
I assure you that next year I would donate to your organization as now I do not have enough funds because of the economic slowdown. Every year I make it a point that I donate some amount and this year I donated that to Thaliatharla Co. organization.
I am extremely sorry about this and hope that you get enough funds from others for your cause and wish you all success.
With best wishes,
Yours sincerely,
Ratkim
Email Format
The following is the Email Format that should be followed while writing a Donation Decline Letter.
To: name@email.com
From: name@email.com
SUBJECT: Regretting to inform our unavailability
Dear,
This is in reference with your letter dated (date) from your organization regarding the donation. First let me congratulate you for the wonderful work your organization has taken up. I was really impressed to read that your foundation has under taken to help those affected in the recent floods, and you provide food, clothes, and books to the needy.
It’s with great regret that I decline donating anything to the organization at this time. Believe me, I am really feeling bad at this time declining your request for donation as ____________________________ (reasons for decline).
I assure you that next year I would donate to your organization as now I do not have enough funds because of the economic slowdown. Every year I make it a point that I donate some amount and this year I donated that to ________ organization.
I am extremely sorry about this and hope that you get enough funds from others for your cause and wish you all success.
With best wishes,
Yours sincerely,
(Name of the sender)
(Name of the organization with designation)
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