A donation letter is also termed as a fundraising letter and is written for charity. Donation letters are categorized into two types. One is a Donation Request Letter, and the other is a Donation Thank–You Letter. The first category may be either financial or non-financial.
For example, a letter may be written to collect clothes for Tsunami victims. Alternatively, funds can be sought in order to construct an old age home.
However, when it comes to the second category, it may be for thanking the donor for the support offered and also for informing them of how the donation has been used. One common aspect that is seen in all donation letters is that they require you the convince the receiver of your product or genuine need.
The task of compelling people to shell out their money or their belongings is not an easy one. Individuals must be convinced by your cause.
Table of Contents
Donation Letter Template Writing Tips
- A personal touch should be added. The name of the possible donor should be written in the Salutation section, and the letter can be sent to his/her address.
- The details, background, and achievements of the organization must be mentioned. This gives a signal that the organization is serious about their work.
- The proposed plan of action for supporting the cause has to be clearly stated.
- The reasons for seeking a donation must be spelled out. If the manner in which the collected funds will be used is mentioned, it is likely to be more effective.
- The type of donation should be specified. The mode of payment should be mentioned clearly. If one wants donation in kind, then the manner in which those items will be collected should be mentioned.
- Be honest. Most often, the receiver will recognize a genuine case from a non-serious case.
Donation Letter Template
Use our free Donation Letter Template to help you get started
Date: _____. (Date on Which Letter is Written)
Subject: ____________. (Main purpose of writing the letter)
Dear _____ (Sir or Madam),
I am a member of the organization named________ (name of the organization) and I am writing this letter on behalf of the board seeking donation for __________(mention the cause of the donation).
The money will be used for the _______ drive (mention the campaign and details). This drive will be held on ____(mention the date) at _____(mention the venue). We will be immensely grateful if you could contribute to this venture.
Thank you and regards,
(Name & Signature)
_____________ (your name)
_____________ (your designation)
_____________ (name of the organization)
_____________ (address of the organization)
Date: ____ (Date on Which Letter is Written)
_____________ (name of the recipient)
_____________ (name of the company)
_____________ (address of the company)
Subject: Donation Letter
Dear _____(Sir or Madam),
I am ________ (name of the person) working with _________social service club (name of the organization). In form of this letter, I am requesting you to give donations for the needy people so that they can live their life in a better way.
We help poor and needy people by supplying clothes and food to them. We also provide medical health so that they can have a healthy and happy life.
In the name of this organization we have done some social services, many people like you helped us in making those events successful. I would welcome your contribution to our social service program in the form of donations. I request you to donate generously and be a part of our social work program.
You can help us by bringing in people like you into this event. If you have any queries you can feel free to contact us our address is ________________ (give your address) or call us at ________ (give your mobile number). Hoping a positive and quick reply from you.
Name and Signature.
Donation Letter Sample
The following is the sample of a Donation Letter.
Helping Hands Organization,
Date: March 29, 2005
Subject: Requesting donation for our organization
I am writing on behalf of the members of the Helping Hands Organization to inform you that we are organizing a donation drive to help needy children in India. This money will be used for providing food, clothes and other necessities to the poor children living in Kokrajhar, Assam. Furthermore, we will also conduct social welfare programs for them.
We will be thankful if you can join hands with us. Hoping to hear from you soon!
Thank you and regards,
Manager at Helping Hands Organization.
Little Hope Foundation,
Paper Soft Company,
Subject – donation letter
I am Joseph, working as a chief organizer in Little Hope Foundation. I am writing this letter on behalf of our social service organization. Our organization is a non-profit making social service organization, and we do our best for the well-being of poor people.
We help poor and needy people by proving them with food and clothing. We also arrange special programs so that they can lead to an improved life. Additionally, we also run medical camps for needy people who are victims of some harmful diseases but can not afford to treat the disease.
As the number of hapless people in our city is more in number, we need funds to help such an enormous amount of people. I hope you can contribute to social service and help us to help others. You can also help us materialistically also. I would highly appreciate it if you reply at the earliest.
If you have any doubts regarding this, you can reach me at the above address or call me at 8529631478. Hoping a positive reply from you.
Little Hope Foundation.
Donation Letter Email Format
The following is the Email format to be followed for Donation Letter.
Dear ________(Name of the recipient),
I am writing this letter on behalf of our official members and take pleasure to inform you that we have decided to donate a sum of $10,000 to your organization.
Recently, we heard about various social welfare activities conducted by your organization with beggars on urban streets. We were immensely impressed by your annual report and had decided to join hands with you and contribute towards this cause.
You can use these funds for social welfare events and programs. You can also use our banners and logo to advertise your event.
Waiting to hear from you.
Thank you and regards,
(Name & Signature)
Dear Mr./Ms/Mrs.______(Name of the recipient)
Today I am writing this letter to you to inform you that we run a social service organization. We are totally service-oriented and work for no profit. Today I want to make a request to you for donation. We are going to organize various social events for the betterment of the people.
We are going to organize social activities for needy people. We are going to go to a slum area to help various poor people. We are also going to distribute free clothes, food items and many other useful things in our campaign. We are also planning to organize a medical camp for the poor people who are affected by various diseases and are not able to take treatment for it.
I hope you will consider my note and help us in this good work. If you have any queries regarding this matter you can reply to this mail or contact me at ______ (give your mobile number).
(Name of the Sender).