Donation Follow -up letter is a reminder we usually use for alerting the persons or organizations of the emails we have earlier sent across. It acts as the reminder to the mission or cause for which you have sought that particular person’s help in monetary form or kind. While drafting the letter, care should be paid to remind him of the cause, and the letter is written in this regard and all the allies’ elements to make him feel your dedication and sincerity to the cause that you are associated with.
The remainder should be in a polite way. If you want the help immediately, we can state the reason for the emergency so that the company person may come up with a quick solution. You can also ask him the reason for the delay if there is any, but it should be in a professional way. At last, you can intimate him the grace time you can look forward to his help.
Tips to Donation Follow-up Letter
- State the reason for the help to make him remember.
- Intimate the urgency in the cause if there is any.
- Explain your project in a summary way.
- Intimate the Organization relation with the company if there is any.
- Request for a fast reply.
Donation Follow-up Letter Template
Use our free Donation Follow-up Letter to help you get started.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: _______________________(Mention the purpose)
Respected _______(Name of the donor)
This is to kindly remind you of the letter send across to you on _______ (mention the date).We had outlined all the details and had sought assistance for the same. May we once again remind you that your contribution means a lot to our organization as well as the projects which it has been undertaking. The project, as mentioned in the prior letter, is to help school children with computers, will go a long way in helping them come out in flying colors and score high marks in the forthcoming examinations. Hence we hope you will definitely contribute a good amount to help us.
If there are any concerns about our project you can contact us anytime, we will be available to you 24/7. As this is a cost-effective project, it will be helpful to us if you fund us in a quick way. If you are having any problems or if you are not interested you can intimate us freely, but a reply from you is necessary and if it is a positive one we will be very happy. Hence we hope you will contribute a good amount to help us.
Thanking you for your letter.
Sincerely,
Name and signature
Sample Letter
From,
Mahesh,
The Chief Organizer,
Pratyusha Foundation,
Chennai
Date: 12/2/2001
To,
Mukesh,
The CEO,
Tata Company,
Chennai
Subject: Reminder of donation for computers for our organization
Respected Sir/Madam,
This letter intended to make a kind reminder to you regarding the donation request letter on 12/08/2013 making a detailed presentation of the cause of our organization and seeking financial assistance for its successful completion. Let us take this opportunity to kindly remind you about it. Amidst your busy schedules, please take off some precious time to help us. Let me once again remind you of the same for we consider your precious contribution in money and presence as an invaluable asset to our organization and its ongoing projects.
The project, as mentioned in the prior letter, is to help school children with computers, which will go a long way in helping students to make a difference in their academics through remarkable performances. As this is a cost-effective project, it will be helpful to us if you quickly fund us. We decided to start the project by the end of next month; it would be really helpful for us if you contact us before 2o days from the start of the project. If you are having any problems or if you are not interested you can intimate us freely, but a reply from you is necessary and if it is a positive one we will be very happy. Hence we hope you will imbibe the spirit of such an initiative.
Thanking you,
Yours sincerely,
Mahesh
Email Format
The following is the Email Format that should be followed while writing a Donation Follow-up Letter.
To: name@email.com
From: name@email.com
SUBJECT: Donation Follow-up Letter.
Respected Mr./Ms/Mrs.______ (Name of the recipient)
In this letter, the committee member is notifying the company to join the cause as soon as possible. And also telling the benefits company would get if it contributes to the social cause. Further to my prior association with you dated on _________ (mention the date when you sent the first letter), concerns about the donation for a social cause, i.e., providing computers to the school children, I have not yet received your affirmation for this cause. Let me once again remind you of the same for we consider your precious contribution in money and presence as an invaluable asset to our organization and its ongoing projects. The project, as mentioned in the prior letter, is to help school children with computers, which will go a long way in helping students to make a difference in their academics through remarkable performances. As this is a cost-effective project, it will be helpful to us if you quickly fund us. We decided to start the project on or before _________ (mention the date).
I would like to replicate again the remuneration that you and your company can gain by being a part of this noble cause. As notified you before, your company will earn lots of profits and also achieve great status in the world of business. The mass media would be featuring all the plus points of the company supporting the noble cause.
If you have any problems or doubts related to this cause or any event of the cause you can contact us on the numbers given to you earlier without any uncertainty. I am looking forward to your reply. Do reply soon. If there are any problems concerning you, you can feel free to mail us at name@email.com (email id of project organizer)
Yours truly,
(Name of the sender)
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