Many times, the organization receives funds of different types. Thus, a donation thank you letter is essential in such cases. Donors are sent out a thank you letter and this, in turn, strengthens the relationships. This not only helps in securing future funding but also makes the donor feel happy as his support is appreciated. Donation thank you letter is a basic and the most used letter when it comes to money donation. As soon as the donation is received, the letter can be sent. This can be used for tax purposes as well, and this leaves a record for contribution.
When you send a thank you note, tailor the letter to make it personal to the donors. If you know the donor personally, includes a handwritten message at the bottom of the letter for a special touch. If you receive a significantly large donation, consider making a phone call or personally inviting the individual to spend time with you or the organization. Thank you letters to donors keep reminding them that their donations are appreciated and it widens the scopes for further donations too. Make sure that you identify- Type of gift that was received, value of the gift, and date the gift was given
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Sample Donation Thank You Letter Writing Tips
- One should make sure that the message comes from the heart. Extra time should be taken and it should be personalized in own words.
- One should not mention about himself or the donor. It is a general letter which is written thanking them for the support. It should not boast as to how the money was raised.
- Good things about the donation should be told to the donor. Rather than being general, one should be specific.
- Such a tone should be used wherein one is speaking face to face with the donor. Tell them words like, ‘ the contribution meant a lot, and it helped to a great extent.’
Sample Donation Thank You Letter Template
Use our free Sample Donation Thank You Letter to help you get started.
Date: _____ (Date on Which Letter is Written)
Subject: (Mention the purpose of writing the letter)
Dear ______(Mention the name of the donor)
I am writing this letter for appreciating the contribution that you have made. You have done a wonderful thing. With your contribution, we have ___________(mention the uses). If you need any favor from me, you can definitely contact me on my email _______(mention the email address) or my phone number____(mention the phone number).
March 07 2017.
Subject: Request for donation to our organization
Thanks a lot. Due to the donation made by you, we could celebrate Michelle’s birthday with balloons and cake in a loving and a safe place.
Thanks a lot as you have generously donated $100 to Children’s Residential Services. Due to your will, the children in our community could enjoy a lot. A lot of difference has been brought about in their lives. Apart from that, 250 children have been provided with a place to feel safe, learn and live. With the other donation that you have made, computers were purchased for the kids. They are excited about doing their homework on the computers as well as for communication.
We would love if you could drop in here and meet our staff and kids. Children would love to meet you. We would always keep in touch through newsletter and emails.
Thanks again for bringing about a difference in their lives.
This is an email format of a donation thank you letter.
Dear Mr. Anthony,
We are writing this letter to you from the bottom of our heart. A letter of donation request was sent to you two months ago from our side. You immediately considered our request, and you did the needful. It was a great help from your side. We were in desperate need of some money to carry out our projects.
We wanted to conduct a medical camp for our members but were unable to conduct due to low funds. But now from your help, we will be able to do so. We thank you for helping us. We assure you that your money will be used for a good purpose. We will also like to call you to attend various our functions. Your donation of Rs. 5,00,000 will really help us for our development purposes.