A donation letter from a non-profit organization is a letter which is written to an organization or a person for getting donations. This is a formal letter which is written to request a donation. It is important that you keep in mind some things. The letter should identify a potential client. Specify what the potential client can do for the project. Provide the purpose, estimate and other details. Provide the details of the persons or organizations and their credibility. If they have any history of performing, such as social services, in the past, you can include that also.
To make the letter look professional, ensure that there are no grammatical or spelling errors. A professional tone should be used in such letters. The tone of these letters should represent the cause for the donation. The entire purpose of this letter should be requesting a donation; you need to sound polite while writing the letter. You can ask a donation for different purposes like for church, school, helping poor, providing people with food, shelter, and other basic amenities.
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Tips to write a donation Letter for a Non-Profit Organization Writing
- A professional tone should be used.
- The letter should sound requesting and not like you’re forcing someone to pay.
- Mention the amount of donation required clearly.
- Mention the cause for which you will use the money.
- Explain the reasons as to why the donation will be useful.
Use our free Sample of Donation Letter for Non-Profit Organization to help you get started.
Date: _____ (Date on Which Letter is Written)
Subject: (Mention the purpose of writing the letter)
Dear ____ (Sir or Madam),
I am a member of the social group named________ (name of the group) and I am writing this letter on behalf of my group as we need some funds for the ________(mention the cause of the donation).
We will use the money for _______ (mention where the money will be used). We will officially give you all the details of the accounts. We would be thankful if you contribute for the right cause. For further clarification and information, you can come to our office during the working hours or mail your queries at (official Email Id of the Organisation).
Thanks and Regards,
Name and signature.
Bringing smiles NGO,
Karol Bagh, New Delhi.
Subject: Request for donations.
Hello, I am Mr. Pimenta. Along with my friends, I have started an NGO. We work for the betterment of street children. I am writing this letter requesting you for some help which you can provide in the form of donation. We provide medical facilities, food, shelter, and other basic amenities to less privileged people.
This time, we are even planning to provide education facilities to needy children. This facility is primarily for children who have an aim in life and are dedicated to achieving that. Thus, more funds will be needed. We assure you that we will not mistreat the funds. We assure you that it is definitely for a noble cause. We will also officially provide you with all the account details. We hope you will consider our request.
The following is an email format to be followed for a donation letter.
SUBJECT: request for donations
Dear Mr. Ronald,
Hello, I am Mr. Harry Pious. I am a member of a social working group. Our group aids in the betterment of the underprivileged people. We are writing this letter to you because we need your help in hiring funds for our projects that are for the betterment of the needs and deserving. We provide food, medical facilities, and other basic amenities to these people.
This time, we are even going to provide education facilities to the poor children. This facility will be provided to those children who have an aim and are dedicated to achieving that. Thus, we will need a lot of funds to start this big project. We assure you that your money will not be misused. We assure that it will be used for a noble cause. Moreover, the accounts related to all the expenses will also be displayed to you.
You can check each and everything from those accounts. I hope you will consider our request.