Donations could be in cash or kind. Getting cash donations is comparatively difficult. One such donation request is for books. Many schools run by orphans, charity houses, who wish to study, etc., need books. Some charity houses also wish to set up a library in some locality, and they would also need books. Thus instead of asking for cash one can request the person to donate books. While asking for books donation it is better if one can provide the list of the topics for which the books are needed. This would help them get exactly what they want.
Books are generally for libraries and books donation mainly aims to enrich the already collected books or to make the function a new library. As mentioned earlier, the book collection is done for the use of the general public or for the use of a particular professional college or school. The main thing you have to consider before writing a book donation letter is that you should ensure before request that the particular person to whom you are making the request is interested in donating his books and he should have a huge collection of books. When the letter is in a pleasing way the donor may act in a positive way.
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Tips To Write A Books Donation Letter.
- Follow the format of the letter.
- Explain the main cause properly.
- If you are asking for Books mention the book names and editions correctly.
- Mention your previous works for a better result.
- If you are writing to a publication mention its works in a positive way.
Books Donation Letter Template
Use our free Books Donation Letter to help you get started.
Date: _____ (Date on Which Letter is Written)
Subject: _______________________(Mention the purpose)
Respected _______ (Name of the donor)
I am _____ (Your Name) working as a part of the _________ (project name). The purpose of this project is providing a good library to students and the general public for their intellectual nourishment and growth. We hope that this initiative will bring a core change in our area as far as the intellectual developments of the public are concerned. The main reason to write this letter is _______________________ (mention the purpose clearly). [ for example: as the part of the project we decided to provide books to public and school children by establishing a library in their livelihood. So, we are short of funds and I am requesting you to donate some amount of money for this cause, not only money if you have number of books in your possession you can donate them also.]
The total cost to make this project work through purchasing books will happen only with an estimated amount of Rs 70, 000 per month. We hope people like you will help us in this regards and I expect to collaborate with you in more social services. Hoping a positive reply from you
Name and signature
Mr. John Smith,
The Chief Organizer,
Blossoms charity trust
Mr. Jamie Joy,
CA – 21402.
Subject: Requesting donation for book donation
Dear Mr. Roy,
I am John, the chief organizer of Blossoms charity trust and I have been working with them since past 4 years. Today I am writing this to request you to donate some books for the following subjects – Math, Geography, and Science. We support many underprivileged children who wish to study, but cannot afford it. Besides awarding scholarships to some excellent minds, we cannot let go others who are average in studies. We help them by paying their school fees, uniforms, giving them books etc.
We need books for the above-mentioned subjects for 80 students from grade 7th to 9th. We request you to donate some books from your publication to help these children. If your publications cannot provide the mentioned books you can hep us where to find them or you can give us financial support. If you have the books you can intimate us and we will send one of our volunteers to collect the same from you so that you do not have any problems. Hope we would get a positive and quick reply so that we can get back to you. Thanking you in anticipation.
The following is the Email Format that should be followed while writing a Books Donation Letter.
SUBJECT: Books Donation Letter.
Dear Mr./Ms/Mrs.______ (Name of the recipient)
Our Blossoms Trust Charity was established for serving all the illiterate people in the rural areas and the remote corners of our country and the deprived children. we are collecting some books and novels for all of them. So that we can make them learn and understand the studies very well. Our charity trust is working all over the state for such neglected and unfortunate people. so we are currently planning to make them all literate so that they can earn their own livelihood.
To help us with this activity, I on behalf of my whole team pleading you to donate all the books you have and of no use to you and for your family member. We are looking forward to all kind of novels to rhyming books. For further detail of how to donate and all you can contact me on my number without any hesitation or you can mail me at firstname.lastname@example.org. Looking forward to your response, hope it would be a positive one. Thank you for taking your time to read this letter.
(Name of the sender)
(Name of the Trust)