Donation Letters are letters meant to appeal to a person/group/organization for donating to a cause, whatever it may be. Donation letters are primarily intended for potential individuals, organizations, corporate houses, colonies or anybody or everybody that a particular individual or group of individuals feel apt for the mission that they stand for. The cause you seek donation for from the parties concerned can range from education, social engineering, helping hapless persons, social service, or anything and everything that can make a quality change to the society that we live around. They are meant to appeal to the compassionate being in man.
The important aspect while shooting a donation letter is to make clear in concrete terms your aims and targets and the methodology with which you wish to achieve them. To make it more appealing, mention what use their previous donation(s) was put to. Include one or two earlier success stories to demonstrate the impact that their donation could have on the society.
Donation Letter Writing Tips
- The letter should be in simple language and format. The letter should speak itself of the sincerity and commitment with which you carry on the project.
- It should make the reader understand the nobility behind the request and supported by ample data and information.
- Enough scope should be provided to clarify any doubts arise therein.
- Mention one or two previous success stories.
- Be polite and formal.
Donation Letter Template
Use our free Donation Letter Sample to help you get started.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject : _______________________(Mention the purpose)
Dear Mr./ Ms./ Mrs. _________(Name of the donor).
I am _____ (Your Name) working as a part of the _________ (project name) for helping the school children by providing computers for their educational purpose. This is to seek your esteemed cooperation with our effort.
The project can make a remarkable change in the intellectual make-up of the students in these schools as there are many bright students also studying here, sadly from a poor financial background. We hope your support in this noble mission of helping our young minds for a bright future of our society.
Thanking you.
Yours Sincerely,
____________
(Name and signature)
Sample Letter
From,
Emma Carania,
The Helping Hand Community,
New York.
Date: 18 November 2016
To,
Chris Powell,
Pearson Inc.,
New York.
Subject: Donation for school
Dear Sir,
I am writing this letter to you on behalf of The Helping Hand Community, requesting you to help us. As you know, it is an age of computers and technology. Unfortunately, there are many schools in our area that lack the facility of computers on account of the shortage of funds.
There are many bright students in these schools, but a lack of computer facilities make them lag behind. Hence we as a group of youngsters in this are have decided to purchase ten numbers of computers to be distributed in such schools in this vicinity. For that, the amount comes nearly 3, 0000. I on behalf of the committee request you to help us through your esteemed contribution to the fund. You may, at your convenience, can inform us of any mode of payment and we are glad to receive it.
It is people like you who give great inspiration to us by way of social service. Thank you, sir, for your timely help.
Thanking you,
Yours sincerely,
Emma Carania,
President, The Helping Hand.
Email Format
The following is the Email format that should be followed while writing a Donation Letter.
To: name@email.com
From: name@email.com
SUBJECT: Donation Letter
Dear Ms./Mr./Mrs. _________ (Name),
I am _____ (Your Name) working as a part of the _________ (project name) for helping the school children by providing computers for their educational purpose. This is to seek your esteemed cooperation with our effort.
The project can make a remarkable change in the intellectual make-up of the students in these schools as there are many bright students also studying here, sadly from a poor financial background. We hope your support in this noble mission of helping our young minds for a bright future of our society.
Thanking you.
Yours Sincerely,
____________
(Name and signature)
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