With a silent auction donation letter, thousands of dollars can be raised for charity. However, a lot of effort and planning is required for the same. It is definitely an excellent way of helping the organization. One should make sure that the content of these letters is very good. The main aim of writing such letters is to obtain monetary benefits. The tone of such letters should be polite and positive. Also, such letters should be written properly.
Silent auctions are auctions held without an auctioneer as the bids are placed on pieces of paper. They’re often used by charities to raise money, but they can be tricky to put together. To get the maximum out of your bidding it is important to plan it well. Soon enough, you’ll have raised a good amount of money in just a few hours! Also, make it a point to check the grammar and spellings so that your letter appears professional.
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Silent Auction Donation Letter Writing Tips
- The letter should be addressed to the decision maker. Some research would be required for the same, but it would help in ensuring that the letter reaches the right person. Don’t use terms like ‘To whom it may matter.’
- The cause should be introduced. The mission should be shared. A quote from the community should be shared.
- The request should be specified well. An option, budget or item which is feasible for the organization should be selected. The requests should be kept to a minimum.
- Make sure that the contact information is provided including links to the websites. Event-specific information can also be shared.
- Make sure that the organization is always thanked for their investment, time, and consideration for the cause.
Silent Auction Donation Letter Template
Use our free Silent Auction Donation Letter to help you get started.
Date: _____ (Date on Which Letter is Written)
Subject: (Mention the purpose of writing the letter)
Dear ____ (Sir or Madam),
I am writing to request you if a silent auction gift card can be donated for ______ (Mention the name of group). As you already know, that it is a non-profit organization and supports ________ (Mention the cause that it supports).
A silent auction is being planned for our meeting on ___ (mention the date) and would be great if your spa was also included. When I was given the responsibility of finding donors, your name came to my mind immediately. How about I give you a call next week? Feel free to drop me a mail at _____ (email address).
Indocorp Pvt. Ltd.,
February 26, 2017
Subject: Request for a silent auction gift card
I and my wife recently celebrated our 10th anniversary at your restaurant Chez Inn. We have always recommended this restaurant to our friends. Recently, my son’s school has given me the responsibility of finding silent auction gift cards for his PTA. The funds that would be generated will help in paying for field trips and for computer software.
It would be kind of you if you can donate a gift card for Chez Inn. I am sure; many bids will be received. With this donation, your business can be benefited as well. Free advertising can also be received in the newsletter. For any queries, kindly contact me via firstname.lastname@example.org.
The following is an email format of the Silent Auction Donation Letter.
Dear Mr. Tony,
Hello, my name is Mr. Henry Roaster. I am the member of Help organization for the poor people. Our group is a service-oriented group. We would like to bring to your notice that every year we organize an auction on the paintings made by poor artists. These paintings are made by those people who are very poverty stricken and belong to a very backward area.
These paintings are auctioned, and the funds collected out of it are used for the welfare of the poor people. The poor people are given clothes, food, medicines out of it. Thus, we are requesting you to attend the auction and help us. Your little help can make thousands of people smile.
We hope that you grace us with your presence.