Prize donation letters are meant to sponsor prizes or for requesting to donate prizes in kind or cash for any event that has been held in places like schools, clubs or organizations. These are meant to give publicity to the donor and at the same time to reduce the burden of spending money on the prize materials to be purchased.
Many organizations struggle with writing to the individuals who support them, trying to find the right words and tone of voice. Getting a prize donation from an organization, a company, or an individual can be a tricky undertaking. There are a variety of organizations out there vying for donations, and you need to be able to convince possible donors that your cause is the most worthy of their time and money. Learn how to write a prize donation note that allows the individuals supporting your organization feels that they are making a difference and supporting a good cause. Also, make it a point to check the grammar and spellings.
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Prize Donation Letter Writing Tips
- The language should be polite and balanced.
- Convince the person the need to donate.
- Quote the prize price exactly.
- If the person wishes to contribute it materially, the item can be discussed.
- Seek the opinion of the person whom you are seeking donation for the prize about the specific function and its arrangements.
Prize Donation Letter Template
Use our free Prize Donation Letter to help you get started.
From, (Sender’s name and address)
Date: _____ (Date on Which Letter is Written)
To, (Receiver’s name and address)
Subject – _______________________(Mention the purpose)
Respected _______(Name of the donor),
I am _____ (Your Name) working as a part of the _________ (project name) for the purpose of sponsoring prizes for any of the items of competition that we conducted last month as part of the forthcoming annual day celebrations of our club. As you are a very respected and honorable person of the society, we request your esteemed presence and seek sponsorship of prizes for any one of the items that you like. We have held competitions like _______, ________ , _______etc( mention the competitions) and you can kindly sponsor prizes to any of the competitions that you find interesting.
Such annual festivals are our initiatives to boost the sportive and artistic spirits of our young generation who are the promise of the day.
We hope your full cooperation.
Name and signature
Indocorp Pvt. Ltd.,
February 26, 2017
Subject: Requesting donation for the prize for our event
I am writing this letter to inform you of the annual club festival in our area. As you are well aware of the contributions and the activities that our club has been able to conduct throughout these years, there will not be any difference of opinion regarding this. In this context, let me request you to sponsor the prize for winners in the competition conducted by us last month as a part of the annual day celebrations and kindly distribute them. We have held competitions in 23 fields, and you can kindly sponsor prizes to any of the competitions that you find interesting. You being one of our good-wishers, we expect you to be a part of our goodwill programs and a dynamic presence for all the activities conducted by us.
The following is the Email Format to be followed for prize donation letter.
Dear Mr. Ronaldo,
I am writing this letter to you today to request you. We are running a school for underprivileged people. We want to give them the best education facility possible. Thus for the school purpose, we want to request a donation from you. Our school runs on service purpose only.
We believe in serving the humankind in the best possible way. We give the prize to those students every year who appear in the merit list. Felicitation is given to this kind of students every year. Thus for this purpose, we are asking for the donation from you. Your donation will be utilized to give prizes to the students.
I hope you will consider our letter and we hope you to help us. We are eagerly waiting for your answer.