A request letter is written on any occasion when someone wants to politely ask for information, a favor or permission for a particular matter. It is an official document that shows the intention of requesting something like a document, details, permission or assistance. It is written by an individual or entity.
Such a letter is addressed to a person or the relevant authority in an institution, company or entity.
A request letter is important to politely express the legitimate demands that one would like to be met by the reader. This letter enables one to air their views, grievances, or requests in writing.
A request letter can be used as a document for reference in the future. One can also use this letter to request for an adjustment or changes to correct a situation.
Table of Contents
Tips for writing a request letter
- Explain precisely what your request is
- Mention the reason for the request
- Use polite language and a professional tone
- Demonstrate respect and gratitude to the reader
- The content of the letter should be official
- You may provide contact information where you can be reached
- You can refer to particular rules, guidelines or policies
- Enclose documents to support your request if applicable
- Be brief and straight forward
Request Letter Template
It is appropriate to request for permission to do something or to go somewhere from your employer. Check out our free request letter template and sample letters that will help you get started.
Date (date on which letter is written)
My name is ____________ a representative of ____________. I write this letter to request your response on a survey that we are doing for ____________ project. We believe that you are a stakeholder in the ____________ community and the feedback you give us will inform development of the project.
We are doing research on ____________ in your locality aiming at improving the living standards of the community. We wish to request you to respond to ____________ general questions in this survey. I assure you that this questionnaire does not have any personal questions and all responses given are confidential.
Kindly find the attached survey form with relevant questions attached herewith for your consideration. Please fill all the questions and return the filled and signed questionnaire to our email ____________. We hope to have your responses by the latest ____________ so that we have sufficient time to analyze the responses from the major stakeholders.
Kindly consider our request and fill the survey to promote the implementation of the project.
Thank you for your assistance in advance.
Date (Date on which letter is written)
This is to bring to your kind consideration that I hold a saving account in your bank A/c no. ______________. I have recently issued a cheque to my supplier as a payment for his goods. Cheque no. is ___________ dated _____________, but due to some reason, he has misplaced the same. I kindly request you to do the stop payment of the same.
I would be grateful to you if you could do the needful at the earliest.
Request Letter Samples
A request letter should demonstrate politeness and professionalism. Here is a sample request letter that will guide you through writing an official and polite letter to the school administration.
60 Wagon Avenue
Lebanon, PA 17042
Date:____________ (Date on which letter is written)
7874 Lees Creek Street
Concord, NH 03301
Sub; Request letter for salary
Dear Mr. Ramos,
My name is Alyson Osborn a new employee in the dispatch department with Kevian Industries. I hereby write this letter to bring to your kind attention that I have not received my salary for the past two months.
I started working in your company on 1st September 2019 and I was put on probation for three months. According to my contract letter, it is clearly stated that my salary would be started after the successful completion of the probation period. Please find the contract letter attached herewith for your reference. I wish to request for my January and February salary.
Kindly take up this matter with the relevant department so that I can receive my salary. I depend on the salary for all my needs and this delay is constraining me financially. Please address this matter with urgency and resolve this issue at your earliest.
Thank you in advance.
Date (Date on which letter is written)
Sub: Requesting for stop payment of cheque no. 000098 dated 27th July
Dear Mr. Pereira,
This is to bring to your kind attention that I hold a savings account in your prestigious Bank A/c no. 0097895643. I have recently issued a cheque to my client, no. 000098 dated 27th July, but unfortunately, my accounts department told me that the amount in your bank is not sufficient for the cheque. Thereby, I request you to please make the stop payment of the cheque. I will also intimate my client regarding the inconvenience caused to him from our end.
I will be very grateful to you if you could take prompt action regarding this matter.
Mr. John Abraham
Request Letter Email Formats
Are you thinking of writing a letter to request something from your employer and have no idea where to start? Here is a request letter in an email format that will guide you through writing an official request letter.
Dear Ms. Aguirre,
I hereby write to request for an internship in your company BIDCO Engineers. I wish to request for a three months internship from June to August 2020 to improve my practical skills in engineering.
I am interested in learning and acquiring experience in safety equipment installation, plumbing, drainage as well as other services provided by your company. I have skills in architecture and planning of building layouts that are relevant to the work of your company.
I have graduated with a bachelor’s degree in civil engineering from Dortmund University. I believe that your company is the best place to learn and gain relevant experience in my profession. I will ensure the skills and experience that I gain from this internship will make a great contribution to achieving the values of your company. Kindly find my relevant academic documents to support my request.
Please let me know if you have an opening during this period. I welcome any opportunity for an interview with you to discuss your expectations for such a position. I would highly appreciate to work with and learn from your team of experts. It is my sincere hope that you will consider my request.
A request letter can be written on various occasions to politely ask for something. Such a letter should demonstrate politeness, respect, and professionalism. A request letter contains details about the request, the reason for making the request, and demonstrates gratitude to the reader.
Ensure to use official content and a polite tone. You may include documents to support your request letter. Additionally, keep the letter precise and concise.