A student can be asked to provide details on the courses they attended and the marks earned in each course. A transcript can be requested when one wishes to apply for a suitable job or education in a higher institution of learning.
It is written by a student who has pursued an education in the institution in question. The letter is addressed to the registrar or relevant party in record-keeping in an educational institution.
A transcript request letter is an official letter that notifies the relevant party that you wish to see a full record of courses taken and your performance in the courses. It is also used for documentation purposes to show that a request for a transcript was made.
This letter also informs the relevant party of the reason for the transcript request and whether a partial or full transcript is required. It notifies the institution which company or school has requested for the transcript.
Table of Contents
Tips for writing a transcript request letter
- Highlight that you were a student in the institution
- Mention the course taken, the years attended, and date of graduation
- Justify the reason for requesting the transcript
- Mention the company or institution requesting for the transcript
- Describe the urgency of the transcript
- Provide a mailing address where the transcript can be sent
- Use formal content and professional language
- Indicate acknowledgment of any fees related to the request
- Keep it brief and direct to the point
Transcript Request Letter Templates
A transcript can be delayed or go missing, under such circumstances a student may write a request letter. Here are a transcript request letter and sample letters that you customize to your needs.
From,
_____________
_____________
Date (date on which letter is written)
To,
________________
________________
Sub:_________________________________________
Dear _________________,
My name is ____________ and I attended ____________ University from ____________ to ____________. I pursued a course in ____________ and graduated in ____________. I hereby write to request for my transcript to apply for further education. I wish to express my sincere gratitude to your University for all the things taught which have helped me in my profession.
I wish to take ____________ studies at ____________ University. The institution has requested a full transcript from my former studies to check my eligibility to study the course. I hope to start my studies on ____________ and the deadline to submit the required documents is ____________. Kindly send the transcript at your earliest so that I can submit the documents on time.
I hereby provide my student identification number ____________ and date of birth ____________ to help you access my file quickly. Kindly send the transcript to my home address ____________ at the latest ____________.
Please treat this request with urgency.
Thank you in advance.
Yours Truly,
__________
(__________________)
From,
_____________
_____________
Date (date on which letter is written)
To,
________________
________________
Sub:_________________________________________
Dear Sir/Ma’am,
It has been an honor for me to be part of this excellent institution since________(mention period). I feel proud and privileged to inform that due to the high standard of education imparted by this institution, I have been able to secure a position in ………………..(name of next institution/workplace). I would be soon joining; however, as a precursor to the same, I am required to submit my original transcripts for verification to my new institute.
I would be grateful to you if you could oblige me by sending me the requisite document at my under mentioned address. I graduated from the institution in the year …….(mention year). And was enrolled under the…………..(name of course), and course enrolment number was…………….. (mention number).
Address
(Name
House Number and Street Address
City, Country)
Pin Code
Looking forward to a prompt response from your side.
Thanking You
Yours truly,
Transcript Request Letter Samples
When a student does not receive his/her transcript, it is advisable to inform the relevant authority. Have a look at a transcript request letter that you will guide you through writing a polite request letter.
From,
Peter Bartlett,
717 Meadow Lane
Mansfield, MA 02048
United States
Date:____________ (Date on which letter is written)
To,
Romeo Flores,
JK School of Law
278 N. Hickory St.
Reading, MA 01867
United States
Sub; Transcript request
Dear Flores,
I was a student at JK School of Law in 2020-2014 taking a bachelor’s degree in Environmental Law and graduated in 2014 December. I hereby write this letter to request for my full transcript for admission to a master’s program.
I wish to pursue a master’s degree in Environmental Law at the University of Florida. The admission committee has requested a full transcript as it is a standard procedure that all potential students must verify their academic achievement of a bachelor’s degree in a relevant subject.
The deadline for submitting the missing documents to be considered for selection is 29th February 2020. Kindly treat this request with urgency and send me the transcript at your earliest so that I can submit it before the deadline. Please mail the transcript to my postal address 717 Meadow Lane Mansfield, MA 02048.
I would highly appreciate your assistance.
Yours sincerely,
__________
Peter Bartlett
Transcript Request Letter Email Formats
Do you need your transcript for a certain reason and have not received it yet? See a good example of a transcript request letter that you can use to tailor a polite request to the relevant authority.
Dear Mr. Carson,
I hereby write this letter to request for a full transcript. I was a student in your institution at Greatstar University from 2013 to 2016 taking a bachelor’s degree in Civil Engineering. I graduated from the University in 2016. It has been a great honor to be an alumnus of your esteemed institution and the knowledge I acquired has enabled me to pursue a successful career in engineering.
I have been shortlisted to head a dam construction project with Intex Constructors. They have requested that I provide official documents to verify my academic accomplishments by the latest 7th March 2020. The transcripts are a requirement to take the interview.
I understand that there are charges for this document of $80, kindly find the enclosed bank receipt to show the payment made to the University’s bank account for your reference. Please send me the full transcript to my home address 803 El Dorado St. Little Falls, NJ 07424 USA at the latest 4th March 2020.
I look forward to your prompt response to this request,
Thank you in advance.
Warm regards
Luther Reynolds
Dear Ms. Long
I am writing to request a copy of my full transcript with an enclosure of $200 as a processing fee as per the Institution regulation. I graduated from your esteemed institution, Royal Technical Institution, in the Engineering major from the class of 2009.
For further identification, my Social Security Number is 92-921-2383, and my student number was RT12930. Having received my degree in early January 2010, I would appreciate your prompt assistance in mailing my transcript to the address mentioned below.
Mailing address: 293-20B Church Road
3rd Avenue,
Wadebridge, United Kingdom
This transcript is essential to an upcoming interview next month. Thus, I hope to receive my transcript quickly to assist me in this interview.
Thanking you in advance for your prompt assistance.
Yours Truly,
__________
Miley Anderson
Conclusion
Employers and education institutions verify one’s education accomplishments through transcripts. A candidate writes a transcript request letter to the institution she/he studied. This letter should indicate the dates attended, the course taken, the period of study, and the date of graduation.
Additionally, justify the transcript request and mention who has requested for it. The content of the letter should be official and the tone professional.
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