A sample request letter is written for the purpose of requesting a rescheduling of an appointment. There can be many reasons because of which it becomes essential to reschedule the appointment. These reasons can include certain unexpected and unavoidable circumstances. As well as emergencies on the part of the interview candidate. Offer an incentive as a sign of goodwill. It won’t reduce the inconvenience factor, but it might help.
By and large, writing a letter would help in maintaining a record. State the reason for which the applicant is requesting the rescheduling. It is formal, through this, the candidate explains his/her reason for the request. The information should be precise for the recipient’s attention to allow the request. Sample letter of request may be written for the purposes of rescheduling an appointment for a job interview. It can also be for requesting the samples of material, documents, and assistance, etc.
Below are samples of Sample Request Letter for permission of re-scheduling appointments. In any case, give the reader all the information they need to comply with your request.
Table of Contents
Sample Request Letter Writing Tips
- First and foremost, begin the letter by politely apologizing for not being able to make it up to the appointment earlier.
- Mention the reason for not being able to attend the appointment.
- At the same time be formal in your approach.
- Also, end the letter by requesting for rescheduling the meeting.
- Above all, avoid making any spelling mistakes or grammatical errors
- Proofread and edit your letter before sending it.
Sample Request Letter Template
Use our free Sample Request Letter to help you get started. If you need additional help or more examples, check out some of the sample letters below.
From,
__________
__________
__________
__________
Date: _____ (Date on Which the Letter is Written)
To,
__________
__________
__________
__________
Subject: Request for Rescheduling of the Interview Appointment
Dear __________ (Sir/Madam),
I am writing this letter to request a rescheduling of my interview appointment with your esteemed company which was scheduled on ____________ (Mention the Date of the Interview Appointment) at _____________ (Mention the Time of the Interview Appointment). I was called for an interview with Fine Prospects Pvt. Ltd. for the post of _______________ (Mention the Designation). I am very regretful for not being able to make it up to the interview that day.
Sadly, there has been a recent loss in my family which requires my full attention and presence outside the country at the moment. All things considered I shall be back by ______________ (Mention the Date of Returning) for a rescheduled interview.
I believe that my relevant qualifications and five years of marketing experience make me a relevant candidate for the mentioned post. My records with previous employments have been impeccable as to the attitude and performance.
In conclusion, I appeal to your kind consideration on my request. In any case, I can be contacted at joeg@yahoo.com for any further clarification.
I await your kind response.
Thanking you.
Yours faithfully,
________________ (Name and Signature)
Sample Letter
From,
Joe Garner
Skibbroen-64,
3950 Aasiaat
April 20, 2010
To,
Rupert H. Dam
Manager, HR Department
Fine Prospects Pvt. Ltd.,
6670 Holster
Subject: Request for Rescheduling of Interview Appointment
Dear Mr. Dam,
I am writing to request a rescheduling of my interview appointment with your esteemed company which was scheduled on May 19, 2010, at 5.00 p.m. Incidentally, I was called for an interview with Fine Prospects Pvt. Ltd. for the post of Assistant Coordinator for Sales and Services Department. I am very regretful for not being able to attend the interview.
Sadly, there has been a recent loss in my family which requires my full attention and presence outside the country at the moment. In any case, I shall be back by May 22, 2010, for a rescheduled interview.
On the other hand, I believe that my relevant qualifications and five years of marketing experience make me a relevant candidate for the named post. My records with previous employments have been flawless. All records concerning attitude and performance.
For this reason, I appeal to your kind attention to my request. In any case, I can be contacted at joeg@yahoo.com for any clarification.
Awaiting your kind response.
Thanking you.
Yours faithfully,
Joe Garner
Email Format
The following is the Email Format to be followed for a Sample Request Letter.
To: name@email.com
From: name@email.com
James Garner
Dental Surgeon,
Fine Tooth,
6670 Holster
SUBJECT: Request of Rescheduling of Dental Appointment
Dear Mr. James Garner,
I am writing to request a rescheduling of my appointment which was earlier scheduled on March 12, 2009, at 5.30 p.m. Consequently; I apologize for missing the appointment. Hence, please accept my sincere pleas for not being able to make it up to the dental appointment.
Sadly, due to certain unavoidable work, the situation demanded my time and attention elsewhere. It would be very kind of you to reschedule my appointment. It can be any day and any time after March 22, 2009.
In any case, I once again apologize for any inconvenience that you might have faced. Thank you for your patience.
Thanking you.
Yours faithfully,
Joseph Brown
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