Volunteers are people who freely offer themselves up for service or undertaking. These are people who take the initiative for a task, responsibility or project. They contribute their time, effort and sometimes money for a cause and do not expect any monetary gains in return. Volunteer request letters are usually written by NGOs to organizations for their support towards a noble cause, especially for providing relief or for empowering the poor and needy or to provide similar community-based help.
Volunteers make a real difference in the lives of people and organizations in need. Through this letter, one gets an opportunity to create awareness of the issues of society and how one can contribute to solving them by joining hands as a volunteer. The organization may be inspired to support the cause by recruiting and sponsoring volunteers.
Table of Contents
Volunteers Request Letter Writing Tips
- First and foremost, it is vital to highlight issues that society is facing and attract attention to them.
- You must emphasise through this letter how volunteers can prove to be of great help in serving humanity.
- You must enclose details like your website, your current achievements and upcoming programs as a reference and proof of your genuineness.
- The tone of the letter should be polite because you are requesting help.
- Once you are through with writing the letter, please check it for spelling mistakes or punctuation errors.
Volunteers Request Letter Template
Use our free Volunteers Request Letter to help you get started.
From,
________________
________________
________________.
Date: _____________.(Date on which letter is written)
To,
_______________
_______________
________________.
Sub: _________________. (Main purpose of writing the letter/ Requesting for Volunteers)
Dear _________________,
Our foundation is organizing a drive on ____________________ (name of the noble cause). This mission can only be accomplished if you could provide us some volunteers who can step forward and join hands with us. They will be moving to different locations to spread awareness about ________________(name of issue for which awareness is need to be created ) on a weekly basis. Our team will accompany them wherever they go.
I hope to get a positive response from you.
Thank you.
Yours sincerely,
_________________(Name and signature)
_________________(Name of the organization)
Sample Letter
From,
Patricia Thomas
Support a Girl Child Foundation,
Berlin, Germany.
Date: May 28, 2005
To,
Mr. Joe Stanford
Stanford Management Institute,
Berlin, Germany.
Sub: Requesting for volunteers
Dear Mr. Stanford,
I would like to bring to your kind attention that our foundation has undertaken a mission to educate the girl child. Women have been bound under patriarchal norms for centuries, and it is, therefore, our wish to do what we can to change this hegemonic system. We believe that an educated girl can create a bright future for herself and the country and we would like to spread this message to rural families. The 2010 census states that 73% girls are not being sent to school beyond the age of 10.
We would be very grateful to you if you could send some volunteers on a weekly basis to help us make this a success. We hope to get a positive response from you.
Thanking you,
Yours sincerely,
Patricia Thomas
Chancellor at Support a Girl Child Foundation.
Email Format
The following is the email format to be followed for Volunteers Request Letter.
From: name@email.com
To: name@email.com
Subject:_____________. (the Main purpose of writing the letter/ Requesting for Volunteers)
Dear Mrs./Ms./Mr._______, ( Name of the recipient)
Our foundation___________ (Name of the organization) has undertaken a drive to spread social awareness about the importance of basic education. Our initiative can only be sustained with the help of volunteers; individuals who will be ready to spare a couple of hours every week for this cause. The volunteers will have to go to remote areas and conduct awareness sessions about the benefits of education and the statutory implications of defying the law. Members of our organization will accompany the volunteers to the target areas.
We appeal to all your students to come forward and help in this endeavor. We have received positive responses to our earlier requests, and we look forward to your continued support. Let us join hands to create a better future.
Thank you.
Yours faithfully,
____________ ( Name of the sender)
____________ (Name of the organization)
Leave a Reply
You must be logged in to post a comment.